Leigh on Mendip Memorial Hall Committee
Minutes of Meeting Held on 14th January 2003
Present G. Baker, K. Cockroft, R.Orpwood. C. Peat. S. Vaughan
Minutes of previous meeting were agreed and signed.
Treasurer's Report KC gave his report. Still waiting to hear from Chubb comparative cost of buying fire extinguishers rather than renting as at present. Contact made by Bristol Water re installation of a water meter which is evidently compulsory once they have decided it should be fitted. Letters currently going out re 100 club with view to re-starting draws in March. Appeal made to committee members to try and sell a few more shares.
Maintenance 1) Leak found in loft over stage when putting Christmas decs away before meeting. Flooring wet but no puddles and nothing appeared to still be coming out of tank so committee decided safe to leave water on at the moment and SV to contact plumber in morning. 2) Strip light faulty, flickering, RO replaced after meeting, spares needed, fittings very poor condition. SV to contact Roy re his usual supplier also for paper towels. 3) GB raised issue of cars permanently left in Hall car park, at least one of which appears to have been abandoned, SV to investigate owners and take appropriate action.4) SV gave reminder about damaged wire fence at back of hall and confirmed will try and arrange repair. 5) Floor, still need to investigate if actually so thin needs replacing, SV to contact Matthew Garner or local builder to check, also to contact Gloria Caywood about possible funding from Somerset Aggregation fund as advised by Michelle Taylor, Parish Council rep.
Fund Raising Committee decided not to hold Race Night in June as not specifically fund raising. Will have quiz 2nd Sat in April and Take Art event 2nd Sat in Oct. SV to ask Paul and Sue Moore if will do quiz and to make sure we receive the Take Art details in a couple of months to choose an act. General opinion was that we made a good contribution to fete with the refreshments which gave good return this year and was enjoyed by those who took part. Note SV will need to apply for occasional permissions.
AOB SV reported June Brewster willing to do key holder part of booking clerk’s job as long as still ok once details explained to her! SV to meet June Mon 20th and to get keys required copied. KC reported that health and safety officer not happy with items being stored in disabled loo. SV to clear. SV confirmed has agreed with Millennium committee for stone seat to be placed outside hall to left side when facing hall. Committee agreed to leave exact placing to SV who will supervise once the planned move takes place.
Date of next meeting Monday 3rd February 8pm
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