Leigh on Mendip Memorial Hall Committee
Minutes of Meeting Held on 6th Dec 2005
Present G. Baker, K. Cockroft, R.Orpwood, C. Peat, T. Schlechter S. Vaughan
Apologies/Absent J. Brewster, S. Cambourne, J.Phillips
Minutes Of previous meeting were agreed and signed.
Treasurer’s Report KC presented report to the committee. Profit from Chris James concert around £210 and from Big Band concert likely to be around £190. The 100 club draw was made; winners were special draw, £80, Alastair Weston, monthly draw 1st Liz Robinson, £16, 2nd Trevor Abel, £8 and 3rd Jan & Colin Horn, £4.
Correspondence 1) Report from Dyno Rod re drains and pipes at rear of building. Indicated some action necessary to prevent future blockages although not urgent. KC to ask builder Terry Hamblin if interested in doing the work, possibly at Easter. Will need to be done when Hall not in use. 2) Notification from Community Council for Somerset that from April 2006 all premises will have to do own fire risk assessment and take steps to reduce or remove risks identified. In connection with this they are running a one day training course, the nearest being in Dinder on 2nd Feb. SV volunteered to attend. 3) Info leaflet from Charity Commission including details of new website and access to help with completing returns, KC to look at this. 4) Hallmark, Somerset Awards for Village & Community Halls, application form arrived at last. Would need to pass the Hallmark One Award before applying to the County & District Grant Scheme for any future projects. SV to complete and return. .
Maintenance 1) Large urn declared unsafe at recent PAT test, committee decided against buying a new one. 2) Drainage/Sewage see Dynorod correspondence. 3) Possible extension: TS had looked at size & cost of full length extension at side of Hall, however using updated figures from Jan this could cost as much as £50,000+ although building may not need to be this large. SV to ask Margaret Loten for approx building costs of their extension but committee also considering alternatives such as another large shed, or a porta cabin, the latter which could provide fairly comfortable extra space. CP to ask Graham about current grant situation. 4) Car parking still a problem, TS to chase Paul Emery who had offered help, SV to find out what happening re boat, this been there for several weeks.
Fund raising Nothing new discussed. Committee pleased at success of Big Band Concert, many thanks to John Phillips, but felt would prefer to have a “year off” from this in 2006 and revert to just one autumn event, probably through Take Art.
AOB None raised
Next meeting, Tues Jan 3rd 8.00pm
Signed Chair/Secretary Treasurer