Leigh on Mendip Memorial Hall
30 September 2006
The Managing Trustees present their Report for the year ended 30th September 2006, which should be read in conjunction with the separate Statement of Accounts for the same period.
The trusteeship of the Charity was transferred from Leigh on Mendip Parish Council to the Hall Committee on the 22nd of October 1996.† The Parish Council remains Custodian Trustee of the Charity.† The Charity Commission number is 304574.
The Trust is established to provide and maintain the Village Hall for the benefit of the inhabitants of Leigh on Mendip without distinction of political, religious or other opinions with the object of improving the quality of life for the inhabitants. The Hall is available for hire by any individual or organisation in accordance with the standard hiring agreement and scale of charges adopted for the year.† It is intended that the scale of charges be sufficient to generate enough income to meet the ordinary expenditure incurred in providing the Hall.† Significant improvements are funded by specific appeals, fund-raising and grants.† The Management Committee is elected or appointed on an annual basis, with the officers being elected from the membership of the Committee.† The Annual General Meeting is usually held in† November.
1) Maintenance etc;† Firstly some minor points a) Unfortunately we had to change the new low level sodium lighting at the side of the building to take ordinary bulbs as the very expensive sodium one was being broken regularly, it is thought by balls being kicked against it, b) We carried out our usual May clean up including external paintwork and gutters and c) we are now liable for doing our own fire risk assessment and this was carried out by members of the committee following a training day attended by Sue Vaughan. But the main maintenance work this year was a re-laying of the drainage pipes following a survey by Dyno Rod, which had revealed potential problems from tree roots.†
2) Bookings; The Hall continues to be quite well used with long term hirers such as the WI, Parish Council, Toddler Group, Art and Yoga Classes, still in place.† The Short Mat Bowls on Tuesday evenings and Wednesday afternoons has become established this year although it closes down for the summer when some members play the outdoor game.† Numbers have fallen off for the table tennis which is currently suspended until after Christmas when the situation will be reviewed in line with demand expressed in the Parish Plan. The Parish Plan committee has been using the Hall regularly and there have been several one off hirings such as Mr Massey with his exhibition of plans for the quarry development, as well as childrenís parties and other celebrations.† The latter have caused problems from time to time by not cleaning up properly after their hiring and we do remind all hirers that it is their responsibility to leave the premises clean and tidy.† Most people do but not everyone.† There are still many daytime slots plus Friday evenings available which could be booked on a regular basis and many free Saturdays and Sundays throughout the year for occasional bookings, and we will continue to point this out to potential hirers.†
3) Fundraising; In April we once again had a very successful quiz run by Des and Wendy Worley and for the first time for some years the Bell Inn team did not win! Instead the SMTS team, including Clive Baker, came first.† In the autumn we held two very successful events.† The first was a cabaret show by Shoo Shoo Baby in conjunction with the Take Art scheme and the second a play, The Mad Woman in the Attic, written by Colefordís Sian Williams.† Both events were greatly enjoyed by all who attended and did make a profit!
4) Personnel;† No changes through the year.
5) Other items; We became a fully licensed premises last November following much hard work with the application by secretary Sue Vaughan and booking clerk Caroline Peat. Leading on from this Caroline spent a lot of time revising the booking and conditions forms, and we thank her for taking on such an arduous task. I am glad to report that so far the new system appears to be working well. Also this year we applied for and were awarded the Hallmark One award by the Community Council for Somerset which will be important when applying for any future funding. And finally in this section, thanks to Paul Emery, our Police Community Support Officer, for his assistance in getting the long term parked cars removed and dealing with the youngsters climbing on the roof.
6) Future plans† Throughout the year we have been talking about having an extension built to the Hall to house a storage room and a small committee/changing room.† Jan Robson is now preparing plans to submit to Mendip and when we have the approval we will go ahead and get quotes from builders and start trying to raise the necessary funding.
The separate statement shows the current state of the finances, which the Committee consider satisfactory.† The Bankers are HSBC Bank plc, Frome and the National Savings Bank.
The members of the Committee during the year and their appointing body if appropriate were:
Name†††††††††††††††††††††††††† Office†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Appointing body
Gill Baker†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† W.I.
June Brewster†††††††††††††† Key Holder
Keith Cockroft Treasurer
Caroline Peat††††††††††††††† Booking Clerk††††††††††††††††††††††††††††††††††††††††††††††††† Rec. Field Committee
Ty Schlechter†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Parish Council
Sue Vaughan††† Chair, Secretary
Our constitution allows for up to 6 members representing other groups plus up to 8 non representational members giving a maximum of 14 but also allows us to co-opt a further 2 members if required.†
††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††††††††††††††††††††††††††† Approved by the Committee
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 27th November 2006
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Sue Vaughan††††††††††††††† --------------------------------------
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Keith Cockroft ----------------------------------------