Leigh on Mendip Memorial Hall Committee

 

Minutes of AGM Held on 26th Nov 2007 8pm

 

PresentG. Baker, S Cambourne, K. Cockroft, C Harris, G Harris, M Loten, R Martin, J Phillips, M Read, B Turner, S. Vaughan, B Wigmore

 

Apologies none received

 

The Meeting was opened by the chair S. Vaughan who noted with pleasure the increased attendance compared to the previous year.

 

Minutes of last yearís meeting were agreed and signed.

Annual Report and Accounts were presented to the meeting by SV and KC having been approved, previously by the committee. KC pointed out that for the second year running the income from hirers was not covering the cost of running the Hall as intended, although the shortfall was only about £100.†† SV read out the Review of the Year Summary which included various small items of maintenance etc that had occurred during the year, the main one being the removal of the electricity pylon and the re-location of the supply to clear the way for the proposed extension.She was pleased to announce that the funding of 50% of the project up to £18k had been agreed in principle by Somerset and Mendip Councils although they would not be able to confirm this until their budgets were agreed next March.The Annual Report to be posted on village website, copies of Annual Accounts available on request.

 

Election of 2007/2008 Committee

All committee members present agreed to stand again, SV to contact Roger Orpwood. Officers to be formally elected at next ordinary meeting on 3rd December.

AOB

Barbara Turner was concerned about thereduction in car parking space which would result from the proposed extension.SV agreed space would be slightly reduced and due to this we had initially looked at building on the other side of the Hall but this had not proved practical due to tree roots.The Committee had felt the need for an extension was high, especially the storage space it would provide and had decided to go ahead.The work to remove the pylon was only done to enable the extension plan to proceed and the parking space in that area had been very limited when the pylon was there. We therefore did not feel the parking issue was enough to stop the extension going ahead.SV suggested gravelling the grassed areas adjoining the current parking area to extend it as much as possible.Barbara was also concerned about the lack of space at a recent WI meeting when the car park had been full of cars from a running group which the Hall committee had not been aware of beforehand.She was assured we take all possible steps to stop this happening and that these occasions when either Hall users take up all the Pub car park space or Pub users the Hallís are very infrequent and the Hall works with the Bell to try and ensure this is the case. Sue Vaughan again thanked those present for coming along and there being no further business the AGM was closed at 8.15pm.

 

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Signed ..........................................Chair†††††††††††††††††† Signed†† ......................................Treasurer

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