Leigh on Mendip Memorial Hall Committee
Minutes of Meeting Held on 4th February 2008
Present G Baker, S Cambourne, K Cockroft, J Phillips, M Read, S Vaughan, B Wigmore
Apologies/Absent R Orpwood
Minutes Of previous meeting agreed and signed after alteration of BR to MR in Fundraising item 2).
Treasurer’s Report KC noted little change but still awaiting yoga payment.
Correspondence SV had received letter from Somerset Aggregate Levy fund to say will consider our application and let us have outcome in April. CC Annual Return form received, MR to fill in relevant section and pass to KC for completion. KC had leaflet from Gopack to keep in case need in future.
Fund raising 1) Big Band Concert 16th Feb: - Posters and flyers out. SV gave out tickets to members of committee to sell and asked them all to ring her on Tues to check numbers sold so she can decide if enough to go ahead. If we do SV will get drinks, GB get food, RO and Daggs to man bar, SV to man door and raffle. Items for raffle requested to SV by the day or 3pm on the 16th if not. SV and Daggs to clear stage before 11am, KC, SV, GB and anyone else available to set up Hall and food from 3pm onwards. 2) MR had made brilliant progress with organising mouse race, (10th May), with several sponsors, reduced rate wine etc, committee agreed to £10 entry charge and £5 a strip (or £1 a ticket) for the raffle with the special prizes she has obtained including a meal for 2 at a top class restaurant. 3) Quiz 12th April see Booking Clerk’s Report.
AOB 1) Extension - SV and KC had met to decide which of 2 firmed up builders’ quotes to accept, chosen Rob Moore who had been slightly cheaper. Work expected to start beginning July and last about 8 weeks, still need to fundraise for decoration etc and maybe more if Aggregate Levy fund application not successful 2) GB was concerned about another long term parked car, SC may be able to find out owner and let SV know, if not SV to put notice on asking owner to contact her.
Signed Chair/Secretary Treasurer