Leigh on Mendip Memorial Hall Committee
DRAFT Minutes of AGM Held on 2nd Nov 2009 8pm
Present G Baker, V Barnes, S Cambourne, C Cockroft, C Cudmore, R Orpwood, S. Vaughan, B Wigmore
The Meeting was opened by the chair S. Vaughan
Minutes of last year’s meeting were agreed and signed.
Annual Report and Accounts were presented to the meeting by SV and KC, these having been approved earlier by the committee. KC noted the increase in income mainly due to the presence of the LOMCAG (Leigh on Mendip Community Activity Group) but felt that we still needed to be pro-active re our income as costs were continually rising. He also noted that all the grants received had now been spent on what they had been raised for and thanked the various bodies, including the Parish Council, who had awarded them to us.
SV then read out the Review of the Year Summary from her Annual Report highlighting the further re-furbishments and improvements which had taken place both inside and outside the Hall following the completion of the extension. She also gave a summary of the fundraising events held during the past year and announced that the Hall had now applied to dispense with a Designated Premises Supervisor following a law change which no longer required village halls to have one.
All committee members present agreed to stand again, SV planned to contact Marsha Read to ask if she wished to continue as a member. BW had already announced her intention to resign as booking clerk from next April although was willing to continue as ordinary committee member. Officers to be formally elected at next ordinary meeting on 30th November.
Parish Council chairman Chris Cudmore thanked the committee on behalf of the village for their work both maintaining and improving the village hall which he felt was a valuable facility for all to use. Sue Vaughan thanked those present for attending, but said it was a pity more villagers had not come along to either see what a good venue the Hall now is or to offer any suggestions for further improvements or fundraising. There being no further business the AGM was closed at 8.20pm.