Leigh on Mendip Memorial Hall

 

 

Annual Report

2008-2009

 

TRUSTEES ANNUAL REPORT

30 September 2009

 

The Managing Trustees present their Report for the year ended 30th September 2009, which should be read in conjunction with the separate Statement of Accounts for the same period.

 

Legal Status

 

The trusteeship of the Charity was transferred from Leigh on Mendip Parish Council to the Hall Committee on the 22nd of October 1996.  The Parish Council remains Custodian Trustee of the Charity.  The Charity Commission number is 304574.

 

Objects, Policies and Organisation


The Trust is established to provide and maintain the Village Hall for the benefit of the inhabitants of Leigh on Mendip without distinction of political, religious or other opinions with the object of improving the quality of life for the inhabitants. The Hall is available for hire by any individual or organisation in accordance with the standard hiring agreement and scale of charges adopted for the year.  It is intended that the scale of charges be sufficient to generate enough income to meet the ordinary expenditure incurred in providing the Hall.  Significant improvements are funded by specific appeals, fund-raising and grants.  The Management Committee is elected or appointed on an annual basis, with the officers being elected from the membership of the Committee.  The Annual General Meeting is usually held in  November.

Review of the year

 

1) Maintenance etc:  At the start of this financial year the extension had just been completed and we then went on to arrange for suitable flooring for it, carpeting in the small meeting room and bar area and vinyl tiling in the storeroom.  We next turned our attention to the kitchen.  It was going to be used by the LOMALC (Leigh on Mendip Active Living Centre) to cook lunches on a regular basis and, to provide sufficient power for this, had to be re-wired.  The majority of the money to do so was provided by the ALC with some from Hall funds. Then, with the help of Graham Harris, Alf Smith and Clive Baker, the committee re-decorated the walls with new tiling and a mould resistant paint. We carried out other actions to try and combat the damp problem such as putting in a new soakaway at the rear of the building but, although a lot better, this does not seem completely solved, any suggestions welcome!

The ALC have now installed an electric range style cooker and a smart new storage unit for their equipment, the cooker being available for other hirers too. Still indoors we obtained a grant from the Grassroots scheme, which along with some money from Hall funds paid for the main Hall floor to be re-surfaced.  Finally we turned out attention to the outside space. With gravel, kindly provided free of charge by Tarmac, we tidied up and maximised the parking space at the back of the Hall. The shed storing the plastic chairs has been re-roofed and re-proofed. The latest maintenance issue being looked at is the repair of the wall edging the Hall car park and we are currently liasing with the owner of the adjoining land on this matter.

 

2) Bookings: The main changes in the last year have been the regular bookings from the Active Living Centre, Gardening and Computer groups. The Take Art dance for over 50’s sessions were popular but have now finished as their funding required them to move on to a new catchment area.  All our regular bookings seem to be going strong still and it was especially pleasing that the art group booked private sessions outside their formal term dates. These existing hirers also include the WI, Parish Council, Toddler Group, Yoga Classes and the Short Mat Bowls group.  The small meeting room has proved very popular both as an additional facility for various functions and in its own right for committee meetings for both the Parish Council and the Hall committee. It’s a very warm room and is especially appreciated on a cold winter’s night. As always the Hall continues to provide a valuable facility for one off or yearly activities in the village such as Christmas fairs, adult and children’s parties, musical evenings, our annual quiz and many more.

 

3) Fundraising: The first fundraising event of the year was a concert in October with jazz singer Helen Barrett in conjunction with Take Art, which was well attended, the serve yourself type food was successful and the evening made a reasonable profit.  The annual quiz was in March, had the best turnout we have had for years and was much enjoyed by all who went. For some reason, maybe the large numbers, there was a real buzz in the air that evening.  Many thanks once again to Des and Wendy Worley who were our quizmasters.  Next came the village fete in June where the committee helped again with the refreshment tent and were pleased to receive a good return for our efforts when the profits were shared out.  Special mention to Gill Baker here with both her Hall and WI hats on who, with Ann Orpwood, once again masterminded the refreshments.  Finally we ran an event in July in conjunction with Take Art and Frome Festival called Elvis Still My Heart.  We had high hopes of this as the publicity made it sound a lot of fun.  However it turned out to concentrate far more on modern dance than we had realised and wasn’t to everyone’s taste.  The food though was, thanks again to Gill, and our sausage and salad supper followed by strawberries and cream was a great success even if we did have some moments of panic when the 120+ sausages refused to brown in the oven.  This was sorted out by some manic frying on the top of the cooker, thanks to Ann Orpwood for her help, and we managed to get it all served before the performers were due to re-start after their break. 

 

4) Personnel:  We were pleased to welcome Vanessa Barnes on to the committee as a representative from the Under Fives Toddler group and would like to thank her for her contribution to date. A change in our licensing arrangement is due to take place soon as the requirement for village halls to have a DPS (Designated Premises Supervisor) for alcohol sales was scrapped from July this year.  We have just applied to dispense with a DPS and once granted, full responsibility for any problems connected with alcohol sales will fall to the Hall Committee.  We would like to thank Rod Cambourne who has been our DPS to date, without whom we would have been unable to hold our current license.

 

5) Future plans:  As mentioned earlier we have to sort out the issue of the wall edging the car park and continue to try and improve the damp situation in the kitchen.  For various reasons the fashion show we hoped to hold in November will not now take place but the Hall committee will continue to hold the annual quiz in the spring and at least one other entertainment later in the year plus once again take an active part in the village fete.  Any suggestions from committee members or villagers in general on items for either maintenance or fund raising would be very welcome.

 

Finances

The separate statement shows the current state of the finances, which the Committee consider satisfactory.  The Bankers are HSBC Bank plc, Frome and the National Savings Bank.

 

 

Managing Trustees Committee Membership

The members of the Committee during the year and their appointing body if appropriate were:

 

Name                           Office                                                              Appointing body

 

Gill Baker                                                                                                        WI

Vanessa Barnes                                                                                               Under Fives.

Sue Cambourne

Keith Cockroft            Treasurer

Roger Orpwood

Marsha Read                                                                                                   Parish Council            

Brenda Wigmore         Booking Clerk

Sue Vaughan               Chair, Secretary

 

We also thank John Phillips for his input earlier in the year and send him our best wishes.

 

Our constitution allows for up to 6 members representing other groups plus up to 8 non representational members giving a maximum of 14 but also allows us to co-opt a further 2 members if required. 

                                                                                    Approved by the Committee

                                                                                    2nd November 2009

                                                                                   

                                                            Chair/Secretary          

                                                            Sue Vaughan               --------------------------------------

 

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