Leigh on Mendip Memorial Hall Committee

 

Draft  Minutes of Meeting Held on 1st Oct 2012

 

Present       A Orpwood, R Orpwood, D Pattison, S Vaughan,

 

Apologies/Absent G Baker, E Brooks, B Wigmore

 

Minutes of    previous meeting were agreed and signed.

 

Treasurer’s Report  DP prepared September report which he would e mail later and had arranged to take annual accounts into Graham King once completed. A representative from Stoke PC had asked about our 100 club with a view to running their own. The £70 towards the alcohol licence had been received from the ALC and DP had given them the details of when this normally due.100 club draw results were as follows. 1st) Jan Pattison, 2nd) Carol Haskins, 3rd) Colin & Jan Horn.

 

Booking Clerk’s Report  AO had prepared both monthly report and inventory, the latter to be e mailed to SV later. Zumba classes are continuing at the moment on a Monday, adjusting times to suit existing bookings as necessary, although a little uncertain if they will continue. The diary had been with EB while SV and AO away recently, not 100% successful as an existing booking had problems getting hold of key. Unusual situation but reminder to check whoever holds diary is aware of all bookings which require hall opening up. Chris Cudmore had put EB details temporarily on website and had now been asked to put regular contacts on again.

 

Correspondence SV had received 1) Copy of Take Art programme up to December, RO taken to look through. 2) Phone call from Mr Brook, owner of land to east of car park to say no objections to us going on his land to carry out repair of wall 3) Call from Terry Hamblin who will start this job towards end of month.

 

Maintenance 1) Car park wall, see above 2) EB had sent in info from ROSPA re height of fence surrounding children’s play area. This needed to be min of 1m, pref 1.2 and although not measured yet committee happy would be at least the minimum. 3) AO had noticed wet patch on ceiling of main hall, near double doors into bar area. Committee inspected this and RO and DP agreed to look at the roof to identify the problem as soon as practical. 4) No action on new flower containers yet.

 

Fund raising   No current plans.

 

AOB   1) David Chandler still to re start Art classes, hopefully will contact us re positioning of picture frames on his return. 2) AO and RO had noticed broken toilet roll holder in disabled toilet, SV thought had been broken for some time and will investigate replacement. They also if queried height of toilet suitable for disabled access and will ask any wheelchair user at next LOMCA meeting. 3) High chair had been taken home by AO and cleaned but very old-fashioned and safety in question. AO suggested throwing it out, SV happy to agree but will check with EB if agrees toddlers don’t need it. 4)AO and SV arranged date, Thurs 25th Oct at 2.30, to tidy up small storeroom. 

 

As arranged, next Hall meeting Monday 5th November at 8pm, followed by AGM at 8.30pm.