Leigh on Mendip Memorial Hall Committee
DRAFT Minutes of Meeting Held on 1st Feb 2016
Present E Brooks, A Orpwood, R Orpwood, D Pattison, S Vaughan
Apologies/Absent G Baker, D Mattick, B Wigmore
Minutes of previous meeting were agreed and signed.
Treasurer’s Report DP had paid Dave Jarvis’s yearly bill and latest wage for Mrs Rabbitts. Expense claim paid to SV plus new ones given in by her and AO. SV reported WI thought £15 alcohol charge not a factor but they would report back again after their committee meeting. However Hall committee agreed not to wait for this and to reduce fee to £10, will still cover costs. 100 club letters to go out with view to re-start in March, SV to duplicate masters. DP suggested future invoices issued with our bank details on to enable direct payment, request organisation’s name to be on ref details.
Correspondence 2 newsletters from Community Council for Somerset, Thatch and Community Buildings. SV pointed out various content including request for contact details of floor treatment company which she had forwarded. Also received current Take Art programme of their events taking place in Somerset village halls.
Maintenance 1) No action on dishwasher. 2) Rusty marks on wall and floor in gents toilets proving to be hard to remove. DP to look at drilling out stains on wall, still no plan for floor. 3) Smoke alarm battery replaced, tested ok at meeting. 4) DP work on gate to children’s play area still o/s, needs better weather. 5) Shed preservative treatment, to look at in the spring.
Fund raising No more info on fete. Worleys had confirmed Sat 19th March ok to run quiz. No arrangements needed until March. DP noted would not be available but would organise floats for SV.
AOB 1) DP to buy new ladder, committee agreed present one not safe. 2) DM had advised waiting until current lamp over door on car park side of Hall expired and then replacing with LED type. SV to buy one of these so ready when needed. 3) SV had pushed tree debris near toddler equipment shed to one side but still needs bagging up, EB offered to do this. 4) Daggs had replaced unit inside boiler which should have stopped overflow dripping and making outside wall wet. 5) SV had received request from Graham Harris for any information on the building of the Hall for his exhibition. SV asked DP to get archive files out of loft over stage and she will look for any info to pass to Graham.
Date of next meeting Monday 29th February at 8.00pm, (this is March meeting, 7th not convenient).