Leigh on Mendip Memorial Hall
30 September 2017
The Managing Trustees present their Report for the year ended 30th September 2017, which should be read in conjunction with the separate Statement of Accounts for the same period.
The trusteeship of the Charity was transferred from Leigh on Mendip Parish Council to the Hall Committee on the 22nd of October 1996. The Parish Council remains Custodian Trustee of the Charity. The Charity Commission number is 304574.
The Trust is established to provide and maintain the Village Hall for the benefit of the inhabitants of Leigh on Mendip without distinction of political, religious or other opinions with the object of improving the quality of life for the inhabitants. The Hall is available for hire by any individual or organisation in accordance with the standard hiring agreement and scale of charges adopted for the year. It is intended that the scale of charges be sufficient to generate enough income to meet the ordinary expenditure incurred in providing the Hall. Significant improvements are funded by specific appeals, fund-raising and grants. The Management Committee is elected or appointed on an annual basis, with the officers being elected from the membership of the Committee. The Annual General Meeting is usually held in November.
Maintenance etc.: The much discussed dishwasher was finally installed in November last year and seems to have been a success, being used regularly for the Active Living Centre lunches and occasionally for one off bookings. As part of our continuing effort to make Hall use more efficient and convenient we had the old hallstand removed and re-planned the table storage including taking out the trolley which was proving to be more hindrance than help. Feedback from this has been very positive. Small jobs during or around our annual maintenance morning in May included re-painting the large store room, re-furbing the sink in the gents toilet and re-seating the old stiff taps in the kitchen. The latter did briefly spark off a further problem when an awful banging noise started whenever they were turned on but thankfully this was eventually also solved. The front door lock once again started jamming and we had to have it replaced by Permaframe, hopefully it will last a bit longer this time. Finally in the summer thanks to a contact of parish clerk Anthea Brooks we had a delivery of gravel which several committee members spent a morning spreading out with shovels and rakes. This was to combat some of the holes in the car park and while not a permanent solution they have been much improved for now. I would just like to record that while we do employ people on occasion for maintenance jobs such as the tree work and lock replacement, the vast majority of these tasks are carried out free of charge by committee members and as chair I would like both to thank them and congratulate them on their hard work and expertise.
Bookings: No new regular bookings this year but the established ones are all continuing and appear to be well supported, including the annual events such as the Arts and Crafts fair. As anticipated in addition we have had fund raising events held by both Friends of Leigh Church and the Bellringers as well as our more usual children’s’ parties, school plays etc. Although not strictly part of the financial year covered by this report I wanted to mention the recent hiring in October by a group of bellringers who stayed overnight for 2 nights in the Hall which evidently worked very well for them and caused us no problems, maybe something we could do more of in future.
3) Fundraising: We decided some time ago that when not saving for a major project we would keep our fundraising to a minimum as income from bookings should cover our running costs. However we continue operating our 100 club, taking part in the fete of course and holding our spring quiz plus an occasional autumn one when we have someone to set it. For the quiz in March this year we were pleased to have more entrants than the previous spring which helped us make a healthy profit of around £270. All this additional income pays for various small maintenance tasks and any left over is saved towards possible major future expenditure such as when the kitchen roof eventually needs replacing.
4) Personnel: Once again no changes with everyone making their own valuable contribution to the running of the Hall whether it be with the finances, maintenance jobs, bookings or attending committee meetings. However we would be happy with any addition to the committee, maybe from amongst the more recent residents and while we would welcome people of any age some new young blood would be particularly welcome!
5) Future plans: Nothing major in the pipeline although we intend to run our spring quiz as usual.
The separate statement shows the current state of the finances, which the Committee consider satisfactory. The Bankers are HSBC Bank plc, Frome and Virgin Money.
The members of the Committee during the year and their appointing body if appropriate were:
Name Office Appointing body
Gill Baker WI
Emma Brooks Under Fives
Dave Mattick Parish Council
Denis Pattison Treasurer
Ann Orpwood Joint Booking Clerk
Roger Orpwood Joint Booking Clerk
Sue Vaughan Chair, Secretary
Our constitution allows for up to 6 members representing other groups plus up to 8 non representational members giving a maximum of 14 but also allows us to co-opt a further 2 members if required.
Approved by the Committee
6th November 2017