Leigh on Mendip Memorial Hall Committee

 

DRAFT Minutes of Meeting Held on 2nd July 2018

 

Present  A Orpwood, R Orpwood, S Vaughan.

 

Apologies/Absent  G Baker, E Brooks, D Mattick, D Pattison, B Wigmore

 

Minutes of previous meeting were agreed and signed

 

Treasurer’s Report. DP on holiday so no report or update on radiator guards, also unable to do 100 club draw. SV expenses claim had been paid before the meeting but she had one for toilet rolls to hand in next month.

 

Booking Clerks’ Report  RO had prepared diary sheets for both July and August, very little other than planned decorating due in the latter. Only extra item in July was the School Leavers Assembly.

 

Correspondence  1) RO had forwarded e mail to SV from “Somerset Prepared” which was in connection about taking suitable precautions in the heat. 2) SV had heard no more from Anthea re data protection but assumed her illness has meant she has not yet been able to produce a report.

 

Maintenance

1) Exterior and interior painting due to take place from 30th July to possibly 1st August. 2) Radiator guards see treasurer’s report 3) Before the meeting Clive Baker had reported a silver car parked long term in Hall Car Park. SV had made a notice to go on it but the car was not there during the meeting. 4) RO felt the stain on the temporary ceiling repair was due to residue moisture in the roof space, not further rain. It would need a piece of plaster board inserting and then plastering over the area which the committee felt should be done by an experienced plasterer. SV also noted the cracks in the wall below this which were from where the old window had been taken out. Once filled the Hall would need re-painting. Decision needed next meeting on timing for both these items and suggestions for plasterer.

 

Fund raising  RO said total profits from fair were only a couple of hundred down on last year, a good result considering the poor weather.

 

AOB. 1) GB had arranged for the buddleia at the edge of the car park to be cut back using company called Abracadabra who had done it free of charge. 2) SV said she had decided to have an August meeting, which many years we miss out, as several items needing attention before September.

 

Date of next meeting  Monday 6th August at 8pm.