Leigh on Mendip Memorial Hall Committee

 

DRAFT Minutes of Meeting Held on 6th August 2018

 

Present †G Baker, R Orpwood, D Pattison, S Vaughan.

 

Apologies/Absent E Brooks, D Mattick, A Orpwood, B Wigmore

 

Minutes of previous meeting were agreed and signed after correction to name of garden firm.

 

Treasurerís Report. SV gave in her expense claim and an invoice from Chris Ingram. DPís report included the pay out from the Fair which at £386 was higher than expected considering the poor weather on the day. The alcohol licence was due and the cheque to pay it signed at the meeting. SV reminded DP that LOMCA contributed towards this. Radiator guards see Maintenance.

 

100 club results.† July draw. 1st Chris Cudmore, 2nd Paul Moore, 3rd Maurice White.

††††††††††††††† ††††††††††††August draw 1st John & Jackie Davis, 2nd Sue Rodford, 3rd Cathy Cudmore.

Booking Clerksí Report† RO had previously prepared the diary sheet for August, only additional item being a childrenís party on the afternoon of Sunday 26th. AO now unable to do inventory date arranged, SV to liaise with her to arrange a new one. There had been a query about the use of the projector and the committee checked the codes for entry to the cupboard etc. where it is stored and confirmed it included a sheet of instructions for use.

CorrespondenceRO had received notice from Mendip that there were to be some changes in licensing conditions but these not yet received.

 

Maintenance

1) The exterior and interior painting jobs had been completed and committee very pleased with the results. Chris Ingram had expressed some concern about a small area of the kitchen/bar ceiling not responding to stain blocking but stain did not now appear present. He had also noted the slight sagging in the kitchen ceiling. SV asked the committee to consider if we needed a professional opinion re any action needed from either a building or roofing company about both the leak in the roof which had resulted in the damage to the Hall ceiling and the sagging of the kitchen ceiling. The committee felt the first item had been addressed by DPís repair and that the second did not require urgent action. However SV felt we should wait until there was further rain before arranging for the patch in the Hall ceiling to be plastered over. She also noted the poor condition of much of the paintwork in the main Hall and asked the committee to consider if we should try and do this ourselves or pay for the job. No action to be taken on this anyway until the ceiling re-plastered.

 

2) DP had taken one of the radiator guards in to see if the old plastic coating could be removed chemically. However this had not been successful and DP was removing the rest by hand, a long job and not something practical to do on the rest of the guards. No decision on any further action.

Fund raising †DP asked if we were doing an autumn quiz, SV said no just the spring one.

 

AOB. 1) GB mentioned a broken wooden surround on one of the drains, SV asked if either DP or RO could look at this when they had time.

 

Date of next meeting †Monday 3rd September at 8pm. †