Leigh on Mendip Memorial Hall Committee
DRAFT Minutes of Meeting
Held on 3rd June 2019
G Baker, E Brooks, D Pattison, A Orpwood, R
Orpwood, V Taylor, S Vaughan
Apologies/Absent B Wigmore
of previous meeting were agreed and
signed after change of name of winning quiz team to Ask the Family
Report. No formal report from the
treasurer. Money is available in the current account to pay the first part of
the roof repair bill once their invoice is issued. Expense claims were paid to
SV and AO. 100 club results for June were 1st Colin Horn, 2nd
Jan Pattison, 3rd Ty Schlechter.
Booking Clerks’ Report There were an
unusually high number of parties booked for June and bookings in general very
good. AO and RO had revised some of the forms connected with the booking
system, reducing the amount of paper work and updating some of the details. They
agreed to look into amending those forms needing completion and return so they could
be sent online as this is the way most hirers would prefer to communicate. There
was a discussion about point 4 in the Conditions of Hire “Compliance with the
Children Act 1989” AO to find out if this is the current Act, amend form if
necessary and e mail EB a copy of the Conditions to pass on to current Toddler
group leader. While regular hirers do not need copies of these every time AO to
ensure they do receive them as appropriate.
Correspondence E mails to SV 1) from David Sparkes re forthcoming
Tarmac Community Fund, committee have no suitable projects currently but will
keep information for possible future use, 2) from Dave Mattick re builders
start date and charges.
1) Roof work now expected to
start between 7-10th June. SV to contact builders via Dave Mattick
to ask they avoid the yoga and Pilates times if at all possible. 2) Although
not now on the Hall committee DM still willing to exchange heater from small
store with meeting room one by the autumn (check store one working first?) and
to complete the Emergency Pack. 3) RO had made a temporary repair on the
outside water pipe and would finish the job in the coming weeks.
Fund raising DP made some staffing plans for our entry stall at
the fete. SV to contact Ty Schlechter who has volunteered to help.
AOB. 1) DP to contact Charity Commission
to exchange details of Dave Mattick for those of Vicki Taylor as a trustee. The
form stating her willingness to serve as a trustee had been signed earlier in
the meeting. 2) It was agreed SV would contact Mendip in the next few weeks to
ask them to come and assess if the meeting room would be suitable for future
elections. However some members commented this not crucial as Art often not
scheduled to clash and Pilates leader happy to make other arrangements. 3) An
earlier suggestion of having a raised ceiling was brought up again but
committee did not decide to pursue this further. 4) Similarly no more thoughts
on making the storage heater system remotely controlled. 5) SV to ask DM for
contact details for electrician Chris Gillard to arrange PAT testing July/August.
6) AO and SV to do inventory Friday 2nd Aug from 10.30am.
Date of next meeting Monday 5th August at 8pm? Agreed at
meeting as 1st July but since altered.