Leigh on Mendip Memorial Hall Committee
DRAFT Minutes of AGM Held on 2nd Nov 2020 8.00pm
Present G Baker, E Brooks, D Mattick, R. Orpwood, D Pattison, V Taylor, S.Vaughan, B. Wigmore
The Meeting was opened by the current chair S.Vaughan
Minutes of last year’s meeting were agreed and signed.
Annual Report and Accounts were presented to the meeting by SV and DP these having been approved earlier by the committee. DP said he had not produced detailed figures for comparison between the current and previous year as usual since due to the long shut down of the Hall these would not have been meaningful. However he did note income was approximately 56% of last year’s level and we had spent around £148 specifically on Covid preparation. The £10000 grant received would cover three years of our normal turnover.
In the Review of the Year Summary section of her Annual Report SV said there were two major issues for the Hall. One of course being the Covid restrictions and the other the continuing problem with the leaking roof. A roofer was due to come in to attempt to repair it at the end of the month and it was hoped this would be an end to a problem which had been going on for over two years.
We had taken all the anti Covid measures needed for the Hall with the helpful advice from ACRE, the Government body which advises village halls. The rules had been amended several times which made a lot of work for the booking clerks who had to update all the paperwork for our hirers. We offered the Hall for the whole of September to the school as they were having building work done and needed the extra space. We re-opened to other hirers at the beginning of October. Various maintenance jobs were carried out during the year as always including the five year electrical check. Special thanks was given to Emma Brooks who stepped in to do the cleaning when Mr Rabbitts had to finish due to poor health.
GB, EB, AO, RO, DP, VT, SV and BW all agreed to stand again. We would appoint all officers at the next ordinary meeting as is the correct procedure for the AGM.
DM thanked the committee for doing such a good job in making the Hall Covid secure including providing all the necessary information. This had made it possible to hold the recent village meetings in connection with the proposed new housing development.
DP noted that we offered the school the use of the Hall rather than it being requested and RO reminded SV that we had the free internet connection installed by Truespeed. SV will amend the Annual Report on both issues.
The meeting was closed at 8.11pm.