MINUTES OF ANNUAL GENERAL MEETING OF

LEIGH ON MENDIP PARISH COUNCIL HELD ON MONDAY 16TH MAY 2005 at 7.30pm

IN THE MEMORIAL HALL

 

Councillors present.  Chairman John Wright, Chris Cudmore, Steve Anderson, Geoff Casey, Graham Harris, Ty Schlechter, Paul Moore

 

Apologies – None

 

Health and Safety – Instructions on safe evacuation given to public

 

MINUTES OF THE MEETINGS

17th May 2004 (AGM) were accepted and signed.

18th April 2005 Parish Council Meeting were accepted and signed.

 

MATTERS ARISING

 

Cemetery – Cut back of overhanging ivy; cut by MDC who raised a special expenses rate.

 

Job Description – JA stated that amendments have now been made and awaiting signature

 

Land Registry – JA stated that contact would be made with the Solicitor this week for retrieval of the deeds.                                                                                                                 ACTION JA

 

Land adjacent to Park Hayes – JW has written to Mrs A Kant, the Assets Manager at MDC regarding the transfer of the land to ownership of the Parish Council.

 

Spoil Heap Cemetery– JA reported that no response had been forthcoming from the notice in the Parish Magazine.  A date will be agreed in the near future for its removal.          ACTION JA

 

AFFORDABLE HOUSING – JW reported that a price for the land and siting of the six houses has now been agreed.  JW proposed that we request a meeting with Knightstone Housing to discuss a desirable design before they produce any plans.  All agreed                     ACTION JW  

 

Wall at Leigh Street/Sparkes Farm Kissing Gate – Some stones appear to have been removed but no repairs have been carried out.  JA will contact Andy Shapeshaft at Hanson.  ACTION JA

 

Purchase of Laptop – JA stated that a cheaper price had been negotiated with DELL, reducing the cost by £57.  Chq No 431 was cancelled and Chq No 432 issued and signed.

 

Roads and Footpaths – GC stated that MDC were carrying out a survey in relation to Knapp Hill, the road edge opposite Green Shutters and Tadhill

 

 

 

 

ELECTION OF CHAIRMAN – John Wright - proposed by SA, seconded by TS.  The appropriate form was signed by JW

 

ELECTION OF VICE CHAIRMAN – Chris Cudmore – proposed by GC, seconded by TC.

 

REPRESENTATIVES – JW proposed that these remain as current, JW Quarries; CC SALC and Website; GC Road and Footpaths; SA Rec Field and PCSO; TS Hall; GH

 

FINANCE 

Financial statement – April 2005 Financial Statement and Bank Statement for the Current Account agreed and signed.

Annual Accounts – SA proposed that these be accepted, all agreed and signed as appropriate

Moore Stephens, External Audit Fees – The external Auditors, comments on the 2003/04 audit will be passed to all Councillors.  All agreed that the extra costs due to late remittance should be paid.  Chq No 433 for £88.13 agreed and signed.

Voucher for K Cockroft in appreciation of his work as internal auditor – In order to claim the VAT the cheque included the cost of the shredder.  Chq No 434 agreed and signed 

Cemetery – Mowing Bill, D Jarvis Invoice No 31 for £100.  Chq no 052 agreed and signed.

 

PLANNING  - Melcombe View – removal of hedgerow.  No objections.

2 Westleigh, Tadhill- contact will be made with MDC regarding render used on the extension against planning consent.                                                 ACTION JA

 

CORRESPONDENCE – the following were circulated to Parish Councillors:-

Trafalgar Weekend, Guide.  Local Councils News Sheet.  MDC Standards Committee Meeting 03.05.05.  HAP Forum Meetings.  Clerks and Councils Direct.  MDC Shepton Mallet & Wells Area Board.  Mendip in Bloom.  Parishes Information Bulletin.  SALC Newsletter, Minutes.

 

DATE OF NEXT PARISH COUNCIL MEETING –Monday  20th June 2005 at 7.30pm in the Memorial Hall