DRAFT  MINUTES

 

LEIGH ON MENDIP ANNUAL PARISH COUNCIL MEETING

held on 21st May 2012

 at 7.30pm in the Memorial Hall

 

 

Councillors Present: C Cudmore (CC; Chair), I Barnes (IB), A Dagger (AD) and J Smith (JS).

In attendance: S Vaillant (SV; Clerk), V Horler (VH) and P Ham (PH), District Councillors, and 7 members of the public.

 

 

Action

1.0

Apologies

 

1.1

Apologies were received from B Wigmore (BW).

 

 

 

 

2.0

Declarations of Interest

 

2.1

No interest was declared.

 

 

 

 

3.0

Election of Chairman & Vice Chairman

 

3.1

AD proposed that CC is re-elected as chairman (IB seconded, all agreed).

CC accepted the office of chairman and the relevant form was signed.

 

 

 

 

3.2

The office of Vice Chair was left vacant. In the absence of the Chairman at a meeting, a councillor will be appointed at the start of the meeting.

 

 

 

 

4.0

Minutes of the last Annual Parish Council Meeting & Annual Parish Meeting

 

4.1

The minutes of the Annual Parish Council Meeting and Annual Parish Meeting held on 16th May 2011 were agreed as a true and accurate record of the meetings held.

 

 

 

 

5.0

Elections of Representatives

 

5.1

Postponed to June meeting.

 

 

 

 

 

The meeting was interrupted by the Annual Parish Meeting.

 

 

 

 

6.0

Finance

 

6.1

Financial Statement – Statement to 20th May 2012 was agreed and signed.

 

 

 

 

6.2

Annual Return – The PC noted the report from the internal audit.

Governance Statement was read, filled in and signed. Clerk to return to Moore Stephens.

 

SV

 

 

 

6.3

Clerk’s Salary & Expenses - Clerk’s invoice dated 21st May 2012 was agreed. Cheque #676 was signed.

 

 

 

 

6.4

Payment of invoice from Leigh on Mendip 1st School for printing of annual newsletter – Invoice Reference I/170 was agreed. Cheque #677 was signed.

 

 

 

 

6.5

Payment of invoice for hire of Memorial Hall – Invoice No85 was agreed. Cheque #678 was signed.

 

 

 

 

6.6

Payment of invoice for Clerk’s Finance Training – SALC invoice dated March 2012 was agreed. Cheque #680 was signed.

 

 

 

 

6.7

Payment of invoice for Cemetery Grass Cutting – No invoice presented.

 

 

 

 

6.8

Purchase/Grant of flag to Parochial Church Council – CC proposed to buy a new flag, JS seconded, all agreed to buy a new flag. Clerk to purchase in time for Diamond Jubilee w/e.

 

SV

 

 

 

6.9

Parish Council Insurance Renewal – After review by clerk, it was agreed to accept the remittance advice for the renewal of the policy. Cheque #679 was signed.

 

 

 

 


 

6.10

Additional premium to insure the new village stones - IB proposed to pay the extra premium based on £6,000 project cost (AD seconded, all agreed). Clerk to obtain exact costing of replacement from J Body to insurance purposes for next year.

 

 

SV

 

 

 

7.0

MDC Rural Lettings Strategy Consultation

 

7.1

The policies outlined in the consultation papers were discussed. It was unanimously agreed to support the strategy, with the added comment that the process should be more transparent to the parish council. Clerk to respond.

 

 

SV

 

 

 

8.0

Correspondence

 

8.2

Correspondence:-

·      Letter from the Audit Commission regarding the appointment of new external auditor was noted.  

·      Closure of High Street in Coleford was noted.

 

 

 

 

8.2

Planning Application 2012/0941 – Extra planning meeting to be held on Tuesday 29th May, 7.30pm, to allow for response within the consultation period.

 

 

 

 

8.3

IB to print and distribute two welcome packs.

 

 

 

 

9.0

Date & time of next meeting

 

9.1

The next Parish Council Meeting will be held on 18th June 2012, at 7.30pm in the Memorial Hall, Committee Room.