MINUTES

LEIGH-ON-MENDIP ANNUAL PARISH COUNCIL MEETING

HELD ON MONDAY 19 MAY 2014 AT 7.30 P.M. IN THE MEMORIAL HALL

 

Present

Chris Cudmore

CC

 

 

David Mattick

DM

 

 

Gill Boden

GB

 

 

David Sparkes

DS

 

 

 

 

 

In attendance

Anthea Brooks, Clerk

AB

 

 

Val Horler, District Councillor

VH

 

 

 

 

1

APOLOGIES

ACTIONS

 

 

 

1.1

Apologies were received from Vikki Batten, Kiley Pescott and Philip Ham, County and District Councillor

 

 

 

 

2

DECLARATIONS OF INTEREST AND DISPENSATIONS

 

 

 

 

2.1

There were no declarations or dispensations. 

 

 

 

 

3

MINUTES OF THE MEETING HELD ON 20 MAY 2013

 

 

 

 

3.1

The minutes of the Annual Parish Council and Annual Parish Meeting held on 20 May 2013 were agreed as a true and accurate record with one amendment as follows:

 

Item 8.1 – Land at Soho Farm – installation of Solar PV array District Councillor advised that Section 106 had NOT been signed off.

 

The action arising from this was noted and would be dealt with in the normal course of business. 

 

The amendment being made the Chairman signed the minutes.

 

 

 

 

 

 

 

 

 

Clerk

 

 

 

4

ELECTION OF CHAIRMAN

 

 

 

 

4.1

CC was proposed by DM and seconded by GB and agreed unanimously.  CC accepted the chairmanship

 

 

 

 

5

ELECTION OF VICE-CHAIRMAN

 

 

 

 

5.1

DM was proposed by DS and seconded by GB and agreed unanimously.  DM accepted the vice chairmanship

 

 

 

 

 

 

 

 

 

 

 

 

6

MATTERS ARISING FROM THE ANNUAL PARISH COUNCIL MEETING MINUTES OF 20 MAY 2013

 

 

 

 

6.1

(6.1) Financial Statement – a banking error had been noted.  This had been agreed by the bank and cleared through statements.

 

 

 

 

6.2

(6.4) Risk Assessment -  the review of the Risk Assessment will be dealt with under normal business at the next meeting.

 

Clerk

 

 

 

6.3

(7.1) Cemetery grass cutting -  the Clerk had confirmed the number of cuts appertaining to the initial payment - complete. 

 

 

 

 

6.4

(8.3) Single Wind Turbine at Rockhouse Farm, Chantry - complete

 

 

 

 

7

MATTERS ARISING FROM THE ANNUAL PARISH MEETING MINUTES OF 20 MAY 2013

 

 

 

 

7.1

(2.1) Recreation Field – dog fouling – contact had been made with the dog warden at MDC – complete

 

 

 

 

7.2

(4.1) Highways – following the surface dressing to the roads the 20 mph signs had been removed – complete

 

 

 

 

7.3

(4.2) Badger Hole – junction of Pitten Street and Stocks Lane - complete

 

 

 

 

 7.4

(4.5) Footpaths/gates – missing stile between Bellfield and the field.  No further action as the intention was not to have a gate at this point - complete

 

 

 

 

7.5

(4.7) Overhanging Yew tree – Churchyard – the offending yew tree had been cut back by MDC - complete

 

 

 

 

8

ELECTION OF REPRESENTATIVES

 

 

 

 

8.1

The following representatives were elected

 

 

 

 

 

·                Quarry – David Sparkes

 

 

·                Footpaths – David Sparkes but it was suggested that because of the length of the footpaths in the parish (some 10 miles) this job may be split and this will be discussed at the next Parish Council meeting

 

 

 

Clerk

 

·                Recreation Field – Vikki Batten (to be confirmed at the next Parish Council meeting)

 

Clerk

 

·                Memorial Hall – David Mattick

 

 

·                Highways – Chris Cudmore

 

 

·                PCSO – Gill Boden

 

 

·                School – Gill Boden

 

 

·                SALC – Chris Cudmore/Clerk

 

 

·                Website – Chris Cudmore

 

 

·                Coleford Hub – Gill Boden

 

 

 

 

9

FINANCE

 

 

 

 

9.1

The bank statements were signed as a correct record.  It was agreed to sign the financial statement at the meeting in June.

 

Clerk

 

 

 

9.2

The following payments were agreed and cheques signed

 

 

 

 

 

·                Chrysalis Landscaping – replacement of cemetery fence £1,600

 

 

·                Came & Co – annual insurance premium - £331.28

 

 

·                Mrs A Brooks – clerk’s salary - £289.90

 

 

·                Postlebury PCC – printing of newsletter - £15.50

 

 

·                Leigh-on-Mendip PCC – grant towards disabled ramp - £100

 

 

 

 

9.3

Mandate for NS&I account

 

 

 

 

9.3.1

This was discussed and it was agreed that the Clerk would contact NS&I again for advice on completion of the new signatory form. 

 

 

Clerk

 

 

 

9.3.2

In the meantime CC would contact the previous Clerk to ask her to contact NS&I and request a duplicate copy of the interest accrued to the account in the past financial year.

 

 

CC

 

 

 

9.4

Asset Register

 

 

 

 

9.4.1

The asset register was signed as a correct record of the current assets.

 

 

 

 

10

COMMENTS ON THE SOMERSET LEVELS FLOOD ACTION PLAN

 

 

 

 

10.1

A letter had been received from the Chief Executive of Mendip District Council asking three questions about the Somerset Levels and Moors Flood Action Plan as follows

 

 

 

 

10.2

Question One : Do you think your residents would be prepared to pay more to reduce the risk of flooding in the area where you live

 

 

 

 

10.3

Response  - Councillors agreed that there should be no requirement to pay more to reduce the risk of flooding

 

 

 

 

10.4

Question Two – Do you think your residents would be prepared to pay more to reduce the risk of flooding elsewhere in the county?

 

 

 

 

 

 

10.5

Response – Councillors agreed that there should be no requirement to pay and that this should be funded at national level

 

 

 

 

10.6

Question Three – What does the Parish/Town Council think of the Flood action plan?

 

 

 

 

10.7

Response – Councillors agreed that the overall plan should be supported but that it would only be effective if there was a constant monitoring of actions against the schedule with identified responsibilities and a system of communicating these.

 

 

 

 

11

DATE OF NEXT MEETING

 

 

 

 

11.1

The next Parish Council Meeting will take place on Monday 16 June at 7.30 p.m. in the Memorial Hall.