MINUTES OF THE LEIGH-ON-MENDIP PARISH COUNCIL MEETING HELD ON MONDAY 11 JUNE 1990 IN THE SCHOOL. Present were Parish Councillors - J Davis, Mrs H Park, D Pattison P Rooke, D Turner & D Yelland (Chairman) and some Parishioners. Mr Yelland welcomed District Councillor Mr R Hewett & SCC Mr A Merrick. The Minutes of the meeting of 21 May were accepted & signed. MATTERS ARISING - Mr Turner stated his concern that he would be unable to attend SALC meetings as he was otherwise engaged on a Tuesday evening. It was agreed that Mr Turner would have special responsibility for Footpaths & Mr Pattison would be SALC Rep. No Advert for a Street Cleaner had yet appeared. (ACTION CLERK) 5 June 1990 SALC Meeting Report by Mr Pattison. Mr Pattison introduced Mr Townend from SALC. The meeting had discussed: 1) The formation of a working party by the Executive of SALC to provide assistance on quarry matters. Mr Townend said it was made up of Mr Maggs (E Area Chrmn), Mr Burnett (Shipham PC Chrmn) & Col Johnson (Assoc President) & had a brief to get an overall picture of quarrying in the Mendips. Mr Turner expressed concern that it may be a layer between PC's and Somerset CC causing PC's to lose direct contact with the County but this was rejected by Mr Townend. He asked that details of meeting concerning quarry matters be sent to Mr Pollard for dispersal to the committee. Mr Hewett said the group was to advise the local MP. (Mr Gould arrived.) Mr Turner was concerned that the members were not from 'front line quarry councils'. Mr Townend said that as it was to represent the whole Mendip area 2 representatives who could look at the whole area had been chosen. 2) Legal position on Hot Air Ballooning would be discussed at the next meeting. 3) Regarding PC's having to pay banks for the return of their cheques for audit purposes - it was suggested that each Council negotiate with bank & auditor. 4) SALC were looking for venues for meetings. A debate followed on who would be liable for hall rental & it was decided to discuss the matter at the next meeting. 5) Road Safety Improvement Grants were available. 6) A Mineral Planning Magazine was available, Mr Pattison thought it was a quarterly publication. Mr Townend said he thought it was expensive &, as it dealt with the whole country he questioned it's value on a regular basis to the PC. The Parish Council stance at SCC Quarry Roads Meeting on 12 June was discussed. Councillors supported weight restrictions through the village & at Tadhill & Townsend. They were opposed to the Bulls Green Link, the construction of which it was felt may lead to the reopening of some quarries & permission being granted to open others, as well as to the industrialisation of the area. Mr Hewett asked if Councillors had liaised on this matter with other pressure groups to the east. Mr Turner expressed his view that one company was having a disproportionate effect on the local environment and attention was drawn to the fact that the construction of the link could take 7 to 10 years. It was agreed that the construction of the link was irrevecably tied to WH planning application. A parishioner questioned the fact of whether Townsend would be included in a weight restricted area as it was not within the 30mph zone. It was agreed to debate the extension of the speed limit zone at the next meeting. (ACTION CLERK) Coleford PC had announced their intention of asking for lorries to be stopped from using Doors Hill Road - the PC supported this. It was agreed that the PC must strive to get the best deal for the village residents in road matters. Mr Hewett left. HALECOMBE QUARRY Mr Yelland declared an interest & Mr Davis took the chair. Mr Pattison said that the new planning application was essentially the same as before but WH had made an effort to answer the objections raised to the last plan. Basically the plans were to lower the plant & site it further from the village. The shape of the banking had been changed & it was proposed to construct a holding tank to regulate water flow in the River Mells. There was no statement on after use. Mr Merrick said that this was only just being incorporated into Minerals Policy 2 criteria 11 which had not yet been approved by the Sec. of State. Concern was voiced about the effect of deepening on the water both locally & further afield. It was felt that data from tests conducted over the next 2 to 5 years ought to be available before planning permission is discussed. Mr Merrick felt that the County Council's own water experts who are monitoring the situation may be able to allay fears but consultants could not rule out possible effects to Bath Springs. Mr Pattison said he felt that the plans for the holding tank at Tweed Farm had not been well thought through. It would be contaminated by oil & dust during its collection in the winter & when pumped into the river in the summer would contaminate it. Mr Turner said that he felt that a yearly time limit on emergency hours that the company could work ought to be made a condition if permission was granted, otherwise problems could be caused over the definition of an 'emergency'. He also voiced his concern over noise levels. Mr Pattison agreed to write a letter on behalf of the PC to be sent to MDC with a copy to SCC. (ACTION D P) The Liaison Group Meeting will be on 27 June. A letter from the Asham & East Mendip Group asking for support from the PC for their request to the Sec of State to 'call in' the latest planning application was read out. Legally SCC have to make a decision on the application by 29 August 1990. Mr Turner asked Mr Merrick if SCC passed the plans would that be an end for local objectors, he replied yes. He also offered to find out if the D of E study now in progress had any bearing on this application. A vote was called for as to whether the PC ought to write to the D of E asking for the plan to be 'called in'. All were in favour, although Mr Gould expressed his concern that the PC would miss something by side stepping the CC but Mr Davis said that at least at a Public Inquiry the PC would be able to present its case verbally. (ACTION CLERK with copies to Mr Pollard,SALC) Concern was expressed that the new footpath FR8/23 had been made legal before WH had signed the legal agreement saying that they: a) would not quarry underneath it; and b) would allow the public full access to the banks. The County Solicitor was not available at present but clarification will be sought. (ACTION CLERK) Mr Merrick left the meeting. FINANCE The grant to LUMP towards a piano was discussed - Messrs Gould & Pattison declared an interest. Mr Turner expressed his support for the scheme but questioned whether the purchaser ought to be the Hall not a group using the Hall. Mr Yelland asked whether the hiring cost would be based on the capital outlay or the running costs - Mrs Anderson said the group would be open to any reasonable request from a prospective hirer. The group was open to anyone in the village. Mr Yelland proposed that the PC grant 50% of the purchase price up to a maximum of £60 with the condition that if the group disbanded & the instrument was sold the %age paid by the PC would be refunded - all were in favour. Notice of Audit had been received. When a grant had been made to the Hall last year the PC had negotiated free use of the premises - we were now in a new financial year & Mr Yelland felt it was right to pay for any hiring - therefore £10 was due for the 4 June. He reported that the Hall Committee had agreed that the cost of rental to the PC would be £10 per meeting excluding heating costs. All agreed to the payment for June 4 meeting. HIGHWAYS, FOOTPATHS & ROADS A complaint had been received about the state of the pavement at Sparks Farm and about trees overhanging the pavement on the way to WH offices. (ACTION CLERK) The road flooding at Barns Close was noted. (ACTION CLERK) Concern was expressed from the floor at the proliferation of signs advertising housing developments. The companies concerned will be contacted & if need be the local Council. (ACTION CLERK) Mr Pattison proposed sending a letter to Frome Area Traffic Division expressing the PC's concern atbout vehicles moving through the village at speed between 0400 & 0700h & requesting action. Mr Rooke seconded the proposal, all agreed.(ACTION CLERK) CORRESPONDENCE Informtion about Safety in Playgrounds will be passed to Mr Lee. Mr Yelland had replied on behalf of the PC concerning Keyford Frames Planning Application, with a letter of support providing certain conditions were imposed - 1) protection of local inhabitants from nuisance. 2) the stipulation that no-one else could move in & create a worse nuisance. Communication from Mr R Sheard, MDC, concerning conducting a survey into the need for low cost housing on land that would not normally be granted planning permission. Despite requests in the Parish Newsletter no-one had come forward with a 'need'. The Clerk will contact MDC for more details re housing policy & write to Wessex Homes acknowledging receipt of letter. Mr Townend suggested consulting Mr D Smith Field Officer at SALC for information. (ACTION CLERK) ATTENDANCE REQUIREMENTS FOR PARISH COUNCILLORS A member of the public had questioned whether a councillor had forfeited his place on the council through failure to attend a meetings for 6 months. The Clerk had written to Mr Pollard at SALC who had given a written response saying that if apologies had been accepted for a valid reason during the period it would be extended. Mr Yelland noted that the PC had failed to debate the reasons for apologies for absence sent in twice by the councillor concerned. In future apologies should be debated before acceptance. All agreed that the said councillor had not forfeited his place, as he had acted in good faith and any failure to act correctly was on the part of the Parish Council. Next Meeting MONDAY JULY 2 1990 in the School.
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