LEIGH ON MENDIP RECREATION FIELD MANAGEMENT COMMITTEE

MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 7 April 2014

 

Present:        

Committee

Vicky Higgins                                               Chair / Elected

Vanessa Barnes                                          Treasurer / Elected

Julian Back                                                   Bell Ringers

Trevor Wells                                                  Cricket Club

Matt Bennett                                                 School Governors

Alan Dagger                                                 Elected

David Pattison                                              Secretary / Elected

Public

Steve Willis                                                   Cricket and Social Club

1.00 Apologies for Absence: Vikki Batten (Parish Council)

2.00 The minutes of the 2013 AGM were agreed and signed by VH.

3.00 Matters Arising from Previous Minutes:

2012 accounts audit.  This had been completed satisfactorily.

4.00 Chairman’s Report.  The report was given by VH and approved.

5.00 Treasurer’s Report: 

The 2013 accounts had been audited and approved by DN Pattison.  A signed copy was pased to the secretary for the records.   

The overall finances of the RFMC are in good shape, and we have approx £9500. 

The Treasurer and auditor were thanked.  A gift for the auditor was approved.

ACTION DP

6.00 Election of Committee Members / Trustees

The following nominations had been received:

Leigh on Mendip Parish Council                              Vikki Batten

Leigh on Mendip Cricket Club                                   Trevor wells

Leigh on Mendip Memorial Hall Committee                        Nil

Leigh on Mendip School Governors                                    Matt Bennett

Leigh on Mendip WI                                                    Nil

Leigh on Mendip PCC                                                            Anthea Brooks

Leigh on Mendip Bell Ringers                                               Julian Back

Elected members (max 5)                                           Vicky Higgins

Alan Dagger

Vanessa Barnes

David Pattison

7.00 All existing members except Vikki Batten were present.  All were willing to remain on the committee.  The re-election of all the elected members was proposed by TW, seconded by JB and agreed unanimously.  Anthea Brooks was unable to be present.  DP to pass her copies of the Trust Scheme, Report and Accounts, and arrange for her to complete the register of members and a trustee declaration.

ACTION DP

8.00 Election of Officers:  The following were elected unopposed and unanimously.

Office

Nominee

Proposed by

Seconded by

Chair

Vicky Higgins

DP

AD

Treasurer

Vanessa Barnes

DP

VH

Secretary

David Pattison

VH

JB

 

9.00 Steve Willis requested that the grass cutting contractor be asked to cut the field within the week, before it got too long.  They had already been contacted.

10.00 SW also raised the subject of moles.  He and FH have been unable to catch the current crop.  SW agreed to pass VH the name of a mole catcher with more reasonably prices.                                                                                                   ACTION SW

11.00 SW proposed to pay of the Cricket Club debts with a payment of £150 and a monthly standing order of £100.                                                                             ACTION SW

12.00 DP proposed that the plan to acquire a new licence be abandoned, and be replaced by the enrolling all whist players and RFMC committee members in the Social Club.  This was agreed.  RFMC to get a new membership book.   ACTION DP

13.00 The meeting closed at 8pm, and the Chair thanked everyone for their attendance.