Leigh on Mendip Recreation Field Management Committee

Minutes of meeting held on 13 April 2015

 

Present: Vicky Higgins, Alan Dagger, Trevor Wells, Vanessa Barnes, David Pattison

Apologies:, Anthea Brooks, Julian Back,

1.    The minutes of the meetings held on 16 March were agreed and signed.

PUMP TRACK PROJECT

2.    No update

3.    Adrian Smith has asked a colleague for quote for the drawings for the application (including the new shed), and the estimate is is £175-£225, which should cover all work required; the larger amount would cover an amendment to the drawing if required. DP and VH had asked them to proceed on that basis.  This was agreed.

4.    AS had spoken to a tree specialist, who had agreed to do the work at cost (approx £200) including discussion with the MDC tree officer. 

5.    We still need another estimate.  DP would try.                                                         Action DP

6.    Awards for All and grant application – on hold 

7.    Ralph & Irma Sperring application still to be tackled.

8.    Materials.

a.    VH had an offer from Whatley – 40t 803 aggregate free 40t tarmac (2 varieties) for about £2k, all including delivery.

b.    VH had spoken to Hans Johnson re Wainwrights and the 800t of “dirt”.  Hans reported that it is a bad time to ask. 

c.    DP to check on the discrepancy in quantity of dirt required.                           Action DP

9.    Crimebeat grant had been returned.

JOBS 

10. Guttering at rear of clubhouse is broken.  VH to identify the make/type.             Action VH

11. Rear of clubhouse needs ivy/bramble removal.                                                       Action DP

12.  Wooden Engine repairs.  Davis Sparkes’ telegraph pole, should be available in 2 weeks or so.                                                                                                                                        Action AD

13. Changing room corridor needs painting.  Emulsion done.  Gloss to do.             Action VH

14.  Area by closed off door has been cleared out, but the doorway needs sealing/rebuilding. Tables & chairs in disabled toilet to be relocated asap.  Agreed to ask CC to do in parallel with shed build.                                                                                                                                     

15. The ramp is not held in place when down, and can fall off the door step.  DP has developed a design, which was agreed.                                                                                          Action DP

16. Duo have agreed to make new main goals posts for the cost of materials.        Action VH

17. Gravel had been applied to the slope inside the small gate, but there had been 2 further incidents.  It was agreed to investigate rubber mats (as play area).                                            Action VH

18. Branches from felled tree to be removed.

19. Fence behind play area to be reinstated and area tidied.

20. Exterior window sills to be painted/repaired.

21. After comments at the AGM, it was agreed to have a village working party on 17 May at 10am.                                                                                                                                       Action ALL

Football  Nil

Finance:

22. Electricity Standing Order is £36 per month.  Meter was read :

Date

14/7/14

11/8/14

8/9/14

6/10/14

11/11/14

13/1/15

9/2/15

17/3/15

13/4/15

 

Reading

25775

25802

25834

25859

25862

25920

25989

26029

26069

 

Usage KWhr

 

27

32

25

3

58

69

40

40

 

Should cost £ (16p/KWhr + 25p/day)

 

11.32

12.12

11.00

9.48

25.03

17.79

15.65

13.15

 

 

23. It was agreed to buy a safe for the treasurer to keep petty cash and valuable documents.                                                                                                                                        Action VB

24. The PC has paid for the cricket warning signs.

Cricket Club 

25. It is time for a joint meeting, preferably just before the next Rec meeting.           Action TW

26. Need to check the CC insurance covers accidents to 3rd parties when mowing etc.                                                                                                                                                   Action TW

Fund Raising 

27. Bonus Club.  March winners were June Brewster and Guy Bryant.  April winners were Paul Knowles and Val Blunden.  All paid.

Whist  

 

ROTA

 

20 Mar

17 Apr

15 May

TW

VH

DP

28. Print scorecards if necessary (DP).  Raffle prizes required. Set up 7.00 start 7.30.

Fair

29. Current plans are: No dog show.  Disco rather than  barn dance.  Rec planning to do parking, gates, bars again. Awaiting quarry decision on marquee.

30. Rota                                                                                                                                  Action JB

31. Buy Booze                                                                                                                      Action DP

Health & Safety.

32. DP had twice contacted Chubb re fire extinguisher maintenance, will chase again.                                                                                                                                                 Action DP

Regular Items

33. Weekly safety inspection:    VH did in Mar.                                                               Action: VH

34. Emergency lighting, smoke alarms, CO detector and accident book checked.  All OK.                                                                                                                                              Action DP

35. Report for Parish Magazine-  Working Party, Bonus Club, Whist.                       Action DP

36. Check Monthly list of jobs:.   First Aid Box needs a few plasters                          Action DP

Any Other Business

37. Rec had been offered an oak tree – it was agreed to accept.                                Action DP

38. It may be possible to make a small goal from scaffolding poles owned by John Davis.  Agreed to go ahead.                                                                                                                              Action DP

39. Wild Flower Meadow project.  Possibly to get Jake Chant to come to the Rec Field and have a look?                                                                                                                                          Action AB

40. 2 Non return valves are required for the gas cylinders.  VH was authorised to buy them, at around £20ea.                                                                                                                              Action VH

41. Gambling act registration done. Receipt passed to VB via VH.                             Action DP

42. The safety of playing golf shots on the rec was discussed (some golf balls had been landing in adjacent gardens).  It was agreed that users should be warned to take great care to avoid driving towards areas where people may be, not to risk shots going out of the rec, and that the responsibility for safety lies with them.                                                                                               Action ALL

 

Date Of Next Meeting tbd May at 7.30 at the rec