Leigh on Mendip Recreation Field Management Committee

Minutes of meeting held on 14 March 2016

 

Present:   Vicky Higgins, Alan Dagger, Vicki Trundle, David Pattison

Apologies:  Julian Back, Anthea Brooks, Vanessa Barnes, Trevor Wells

1.    The minutes of the meetings held on 8 Feb were agreed (after the AD was added to para 6) and signed. 

2.    VT had been added to the list of Trustees on the Charity Commission website. 

PUMP TRACK PROJECT

3.    Still awaiting response from MDC.  The period for comments has ended.  (Post Meeting Note:  I have looked on the MDC website, and there do not appear to be any significant comments, but some may be in the pipeline??.  DP)

4.    We will now need to revisit the lottery grant application.                                        Action DP

5.    Also a good time to make contact with Kye.                                                              Action DP

6.    And look for other grant making bodies.                                                                    Action VH

MEADOW PROJECT

7.    DP had written to Rose, the school and Graham (for ALC).  Rose who is keen to help.  No interest at ALC. Still to contact WI, Sue Mattick, JB, and put in Parish Mag, website and facebook.  VT volunteered.                                                                                                                                Action DP

JOBS

8.    VH had done the walls in one changing room. 

9.    One changing room timber has woodworm and needs to be replaced.              Action DP

10.  Guttering at rear of clubhouse is broken.  VH to identify the make/type.            Action VH

11. Area by closed off door needs sealing/rebuilding. Tables & chairs in disabled toilet to be relocated asap.  Agreed to ask CC to do in parallel with shed build.

12. Exterior window sills to be painted/repaired.

13. It was agreed that VH would buy 2 new softwood doors from Homebase at about £35 each, for the changing rooms.                                                                                                            Action VH

Football 

14. Goal installed and used daily  - excellent.  FH had moved it to another tree.

Finance:

15. Meter was read :

Date

18/5/15

8/6/15

13/7/15

14/9/15

13/10/15

9/11/15

10/1/16

8/2/16

14/3/16

 

Reading

26151

26176

26222

26289

26304

26349

26485

26542

26591

 

Usage KWhr

82

25

46

67

15

45

136

57

49

 

Should cost £ (16p/KWhr + 25p/day)

21.87

9.25

16.11

26.47

9.65

13.95

37.26

16.37

16.59

 

Note

2 whists

 

Incl Fair + disco

2 months

No heat at whist

 

2mnths Craft   2 whist

Working Party

 

 

 

16. Safe for the treasurer to keep petty cash and valuable documents.                    Action VB

17. Insurance – DP had passed on information the the PC.

18. Cheque was signed for DP (re goal). In the absence of other signatories, DP signed it. 

19. Do we need to add new members to the account?

20. VB would like to cease being treasurer. It was agreed to publicise the job in the parish mag and facebook page.                                                                                                               Action DP

21. The annual safety inspection – SPFA costs about £110, Wicksteed £54 last year.  Decided to stay with Wicksteed.                                                                                                              Action VH

Cricket Club 

22. CC has asked for permission to replace the bench outside the clubhouse with a new one.  Agreed.  TW to pass on.                                                                                                                Action TW

23. Steve Willis has asked for a cut now.                                                                        Action VH

24. It was agreed that we should satisfy ourselves that the CC are taking satisfactory measures to ensure that their activities at the rec are safe, and that insurance is in place.  We had seen evidence that they had insurance, but it was not clear that it covered work such as mowing, which is potentially hazardous.  It was agreed that DP would write to the CC chairman and ask for evidence that the CC are covered for non-cricket playing activities, and state that mowing etc should be done with due regard to safety, particularly when done in the presence of casual users of the field.                                                                                                                                                Action TW

Fund Raising

25. Bonus Club. Mar winner Ken & Judy Wall and Alan Dagger.  VB has paid.

Whist  

 

ROTA

 

Feb 19

March 18

Apr 15

TW

DP

VH

26. Raffle prizes required. Set up 7.00 start 7.30.  New price list.                                Action DP

Fair

a.    Date is 18 June.

b.    Check gambling act licence covers draw.  It does.

c.    Bar  Will stop other sellers.  We will buy our cider from Worleys.

d.    Evening as last year – Rec not manning bar.

Health & Safety.

27. DP had twice contacted Chubb re fire extinguisher maintenance, will chase again and check price of new ones (CPC?).                                                                                                         Action DP

Regular Items

28. Weekly safety inspection:    VH did in Feb.                                                               Action: VH

29. Emergency lighting, smoke alarms, CO detector and accident book checked last week.  All OK.  Electrical reading above.                                                                                              Action DP

30. Report for Parish Magazine-  BC, Whist, New treasurer. 

31. Review annual list of jobs.                                                                                           Action All

a.    First Aid Box was missing a few items, not just plasters.  New box may be cheaper (CPC?).                                                                                                                                    Action DP

Any Other Business

 

April meeting and AGM 11 April 7.30 at the clubhouse