Leigh on Mendip Recreation Field Management Committee

Minutes of meeting held on 6 Feb 2017

 

Present:   Vicky Higgins, Alan Dagger, Trevor Wells, Denis Pattison (part), David Pattison

Apologies:  Vicki Trundle, Vanessa Barnes, Anthea Brooks

Frank Higgins also attended.

1.    The amended minutes of the meeting held on 9 Jan were agreed and signed.

2.     Denis Pattison (DNP) was welcomed to the committee as the new Treasurer, signed the register of members and completed the declaration of eligibility and was thanked for volunteering for the job. 

PUMP TRACK PROJECT

3.    Kye plans to start work on Monday 6 March, finishing on Fri 24 March, ie 3 weeks.

4.    Kye wishes to visit on 20 Feb rather than 23rd.  VH to check with Rick Massey.   Action VH

SHED

a.    Only wall waterproofing to be done, on hold.    

b.    SP has agreed to block up the door near the bar store.

c.    DEMOLITION OF OLD SHED.  Roof panels had been removed by FH, AD, DP and Matt Bennett.

d.    Rest of demolition.  Plan is to demolish the old shed 11/12 Feb, depending on weather, leaving the debris on site.  Make the hole in the fence, (Hans Johnson has offered to help), then move the debris to the car park until the trailer is available. DP & VH to seek volunteers for 11/12 Feb via FB and notice.         Action DP, VH, All

e.    Scrap metal to be sold.                                                                               Action FH, AD

5.    The 2 trees to be taken down after the shed 14 Feb if dry.                                    Action FH

GRANTS

6.    Big Lottery Grant is in the bank - £7582

7.    Somerset Community Foundation grant is in the bank - £1500.

8.    Garfield Weston Foundation.  DP had got a quote from Forte which included the tarmac, and submitted a bid to GW for £7K, based on that quote.  No response to date.

9.    A bid for £2000 had also been submitted to the Ralph and Irma Sperring charity.  No response to date.

10. Pump Track Materials

Aggregate type

Amount required

 tonnes

Quote per tonne

Cost

Way ahead

Fill

200

Wainwrights £4.50 (scalpings)

 

Rick Massey

£900 +VAT

 

 

Nil

 

 

 

Says he will divert lorries to us as required

Topsoil

20

 

450

Based on Penneys last time

Clean Limestone

20

 

 

Rick Massey (unused road stone)

Base Coat Tarmac /20

80 (6 loads)

 

 

Both adds £7435 to Forte quote.

Wearing Course tarmac/6

40 (4 loads)

 

Tarmac £4440 + +

 

11. Wainwrights have confirmed their offer stands.

12. Agreed that it might be better to get the bulk materials on site ahead of time, and Kye agrees it should be dumped in the car park.

13. DP had looked at the signage at the Frome pump track for guidance.  DP send out draft notice wording.                                                                                                                           Action DP

FLOWER MEADOW

14. DP had met Abi from Som Wildlife.  A draft notice was discussed and one change suggested. Som Wildlife will provide it (A2) and the posts.                                                                  Action DP

JOBS

15. Guttering at rear of clubhouse is broken.  VH to identify the make/type.             Action VH

16. Need to look at gents toilet door, possible sliding door to be considered            Action All

17. Paint play equipment

18. Replace outside socket with 16amp socket.                                                             Action AD

19. Kickboard (next to the playground fence) needs repair.  Frank "volunteered". Not urgent.

20. Left over blocks.  People had expressed an interest.  It was decided to sell them at cost, keeping a dozen for stopping up the doorway.  DNP to find receipt and establish what they cost.                                                                                                                                             Action DNP

21. Hedge cutting – VH will remind Julian.                                                                     Action VH

Football 

22. Nil

Finance:

23. Meter was read :

Date

8/2/16

14/3/16

11/4/16

9/5/16

8/6/16

11/7/16

31/8/16

14/11/16

9/1/17

6/2/17

Reading

26542

26591

26636

26693

26720

26803

26881

27127

27215

27283

Usage KWhr

57

49

45

57

27

83

78

246

88

68

Should cost £ (16p/KWhr + 25p/day)

16.37

16.59

14.2

16.12

11.82

21.53

25.23

58.11

28.08

17.88

Note

Working Party

 

 

 

 

Fair

8 weeks

11 weeks

8 weeks

 

 

24. Change the signatures on the bank account.                                                          Action DP

25. Treasurer handover.  In hand.                                                                                     Action VB

Cricket Club  Nil

Fund Raising

Mnth

Bonus Ball No.

Amnt

Winner 1

Paid by

Paid from

Winner 2

Paid by

Paid from

Sept

37

£20

David & Joan

VH

Whist

Frank & Vicky

VH

Whist

Oct

55

£20

Wendy & Des Worley

DP

Bonus Club takings

David Hartshorn

DP

Bonus Club takings

Nov

27

£20

Maureen Chubb

VH

Whist

Vicky & Frank

VH

Whist

Dec

31

£20

June Brewster

VB

Whist + Wreath making

Guy Bryant

VB

Whist + Wreath making

Jan

38

£20

Matthew & Catherine

VH

Whist

Nil

-

-

Feb 17

22

£30

Chris & Anna Higgins 

VH

DNP

Vicky & Frank

VH

DNP

 

26. Whist  

 

ROTA

 

17 Feb

17 Mar

 

DP

TW??

 

27. Raffle prizes required. Set up 7.00 start 7.30.  Score cards?                                 Action DP

Fair Nil

Health & Safety.

28. VB had recommended a new contractor to deal with the fire extinguishers, who will visit in March                                                                                                                                    Action DP

Regular Items

29. Weekly safety inspection:    VH did in Jan                                                                Action: VH

30. Emergency lighting, 2 smoke alarms, CO detector and accident book checked today.  All OK.  Electrical reading above.                                                                                              Action DP

31. Report for Parish Magazine – Whist, AGM.                                                              Action DP

32. Review annual list of jobs. AGM April                                                                        Action All

Any Other Business

Next meeting Mon 13 Mar at 7.30 at the pub

Date of AGM Mon 10 April at 7.30 at the rec (and meeting to follow at 8)