Leigh on Mendip Recreation Field Management Committee

Minutes of meeting held on 12 June 2017

 

Present:   Alan Dagger, Denis Pattison,, David Pattison

Apologies:  Vicky Higgins, Vicki Trundle, Anthea Brooks, Trevor Wells, Vanessa Barnes

1.    The minutes of the meeting held on 8 May were agreed and signed.

2.    This was a very brief meeting to discuss urgent issues only.

PUMP TRACK PROJECT

3.    SHED Only wall waterproofing to be done.  Options for rendering the walls were discussed:

a.    DP had placed an enquiry in Quotatis but no response to date

4.    SP has agreed to block up the door near the bar store.

5.    DP has completed post project reports. 

FLOWER MEADOW

6.    The Somerset Wildlife noticeboard is awaited.                                                

JOBS

7.    Working party on 28 May was a success.

a.    Clear large bags of sand - back of shed.  May be needed for rendering.  If not, Matt may want it.                                                                                                                      

b.    Cement to be kept for door.                                                                             

c.    Cut back hedge behind clubhouse.  Done                                           

d.    Fix curb at entrance.                                                                                  

e.    Tidy and seed outside shed.  September

f.     Buy new rubbish bin inner.  Done.  Invoice to DNP.  Installation     

g.    New front doors.  Not now.

h.    Paint window sills.  Done                                                                         

i.      Paint play equipment.  Done

8.    Guttering at rear of clubhouse is broken.  DP has identified the make/type.                 

9.    Replace outside socket with 16amp socket (with 13 amp?).                                  Action AD

10. Kickboard (next to the playground fence) needs repair.  Done, thanks to FH & AD

11. Train needs fixing.  Done                                                                                     

12. Remove shed debris.  Done

Football  Nil

Finance:

13. Electricity meter reading was 27510, usage 47 units.

14. Bank account stands at over £4521.

15. Deregister for VAT.                                                                                                        Action VB

Cricket Club 

16. Dave Cox is leading on pitch now.

Fund Raising

Mnth

Bonus Ball No.

Amnt

Winner 1

Paid by

Paid from

Winner 2

Paid by

Paid from

Sept

37

£20

David & Joan

VH

Whist

Frank & Vicky

VH

Whist

Oct

55

£20

Wendy & Des Worley

DP

Bonus Club takings

David Hartshorn

DP

Bonus Club takings

Nov

27

£20

Maureen Chubb

VH

Whist

Vicky & Frank

VH

Whist

Dec

31

£20

June Brewster

VB

Whist + Wreath making

Guy Bryant

VB

Whist + Wreath making

Jan

38

£20

Matthew & Catherine

VH

Whist

Nil

-

-

Feb

22

£30

Chris & Anna Higgins 

VH

DNP

Vicky & Frank

VH

DNP

Mar

21

£20

Jane Elliott

VH

DNP

Chris & Cathy Cudmore

VH

DNP

Apr

14

£20

Rod & Sue Camborne

Not yet?

DNP

Julie Davidson

VH

DNP

May

30

£20

David & Joan Pattison

DNP

DNP

Mac & Sue at the OLD POST HOUSE.

VH

DNP

June

48

£20

Graham Harris

VH

DNP

Peter Westcombe

VH

DNP

 

17. Whist  

 

ROTA

 

 

21 Apr

19 May

16 Jun

21 July

VH

AD

Day before fair

No Whist

VH

18. Raffle prizes required. Set up 7.00 start 7.30.  Score cards?

Fair  

19. Rec doing side gate, parking, bar.  Rota Issued                                                       Action VH

20. Drinks price list agreed.

Health & Safety.

21. Wicksteed inspection booked for June. 

22. Agreed to revisit the site hazard log, including adding the pump track.              Action DP

Regular Items

23. Weekly safety inspection:    VH did in May?                                                             Action VH

24. Emergency lighting, 2 smoke alarms, CO detector and accident book checked today.  All OK.  Electrical reading above.                                                                                              Action DP

25. Report for Parish Magazine – Whist, BC.                                                                  Action DP

26. Review annual list of jobs. 

a.    Check first aid box.  Plasters added.                                                              Action DP

b.    Teak oil benches.  VH’s done.  Oil at rec.                                                      Action DP

Any Other Business

27. Ian Phelps had approached VH and proposed to open the clubhouse every Friday evening in summer, on the basis that bar profits go to the rec and food profits go to the school.  This was agreed in principle.  The licence was discussed, and it was agreed that attendees would have to join the social club (ie sign the membership book).  TW to confirm with Cricket Social Club.               Action TW

28. Ian would have to have access to clubhouse (keys, alarm code, booze cupboard code) and agreement on who would buy/account for drinks.

29. Coleford have asked for permission to use our pump track for an event to raise funds for their own.  No objection was seen.

Date of next meeting Mon 10 July at 7.30 at the rec

(DP apologies)