Leigh on Mendip Recreation Field Management Committee

Minutes of meeting held on 8 January 2018

 

Present:   Alan Dagger, Vicky Higgins, Trevor Wells, Vanessa Barnes, Simon Wolf, Denis Pattison, David Pattison,

Apologies:  Anthea Brooks, Vicky Trundle

1.    The minutes of the meeting held on 10 Dec were agreed and signed.

PUMP TRACK PROJECT

2.    Vandal damage to both coats needs to be repaired before painting.  FH requested cement. It needs to dry before it is painted.  Spring time.

JOBS

3.    Sand at back of shed.  Advert in Parish Mag, if no response, spread it in the car park.

4.    Fix curb at entrance.                                                                                             

5.    Install new rubbish bin.                                                                                        

6.    New front doors.  Not now.

7.    Replace outside socket.                                                                                               Action AD

8.    Jenny had proposed to update the furniture and had been asked to give some options with costs.  The committee wished Jenny well. 

9.    Matt’s large picnic table has been moved, but needs repainting.  Spring

10. Extend the clubhouse alarm to the shed, and a power supply.

11. Fix stop tap.                                                                                                                     Action DP

12. Get the ride on mower fixed.                                                                                        Action FH

13. Upgrade lighting the path to the clubhouse                                                             Action AD

14. Fix bench near pedestrian gate. Michael Wainwright has very kindly volunteered to fix it.  First it needs to be moved somewhere to dry out thoroughly.                                           Action DP

Bar store

a.    Has been emptied.

b.    Fridge has been moved to kitchen area, but sticks out too far. Alternative sites are in bar next to CC fridge and in old doorway.

c.    Now need to decide new layout (incl store card tables & chairs, fridge, hoover etc,). Next working party. Date fixed for session to decide the new design – Sun 21 Jan (PMN I suggest 11am).

Football  Nil

Finance:

15. Electricity meter reading was 27911, usage 58 units. 

16. Bank balance at end 2017 was £4356.  Insurance paid, wreath money in.

17. VH paid DNP whist money.  DNP paid VH £20 BC money.

18. 2017 auditor – try Richard Blunden?                                                                         Action DNP

Cricket Club 

19. CC to move the practice nets to the car park.

20. CC to fit two retractable bollards in front of the shed doors.

21. A draft cricket club hire agreement was discussed and some amendments agreed.                                                                                                                                                   Action DP

Fund Raising

Bonus Club

Mnth

Winning No

Amnt

Winner 1

Winner 2

Oct

21

£20

Jane Elliott

Chris & Cathy Cudmore

Nov

57

£20

Vicki Trundle

Jane Llewellyn

Dec

52

£20

Paul Sherne

Tom & Sue Rodford

Jan

50

£20

Caroline and Mark Palmer

Nil

 

22. Whist  

 

ROTA

 

 

15 Dec

19 Jan

16 Feb

16 Mar

VH

DP

AD

VH

23. Raffle prizes required. Set up 7.00 start 7.30.  Score cards? DP to top up wine stock.                                                                                                                                                Action DP

Fair  

24. Next Fair will be 16 June 2018. 

Health & Safety.

25. Wicksteed inspection.   No high items. 

a.    Cradle swing chain.  Waiting for Wicksteed .                                               Action VH

b.    Tile gaps.  VH had 3 quotes for resurfacing.  Lift the tiles, clean underneath and relay, at a working party.                                                                                                     Action ALL

c.    Trees over play area to be removed / trimmed                                               Action ALL

26. Revisit the site hazard log, including adding the pump track.                               Action DP

27. DP has discovered that we need to do a fire risk review.  DNP volunteered to assist.                                                                                                                                                            Action DP

Future development of the rec

28. After a parish wide consultation, the Parish Council has decided to apply for the £15,000 S106 funding and to buy additional land for the rec.  In the first instance, the land will be used for allotments and possibly a community garden.  In the long term, a future clubhouse may be sited there.

29. The requested to the PC to extend the mowing contract will be decided at its next meeting.                                                                                                                                                Action SW

30. The requested to the PC to set aside funds for a new piece of play equipment for the 8-12 age range, at a cost of about £5,000 will also be decided at its next meeting.  VH had identified a suitable item, to be sited on the new land.  Another possible source of funds is a new grant from GW, which has to be bid for by June 2018.  To start the process, VH will draft a statement of what we propose to do.  It was agreed to do another consultation.                                                                             Action VH

Regular Items

31. Weekly safety inspection:    VH did in Dec.                                                              Action VH

32. Emergency lighting, 2 smoke alarms, CO detector and accident book checked today.  CO detector is in wrong place!.  One smoke detector missing!  Electrical reading above.                      Action AD

33. Report for Parish Magazine – Whist, BC, Wreath Making, clothing bin, sand.                                                                                                                                                                         Action DP

34. Review annual list of jobs. 

a.    Water stop tap turned off except during opening hours and football matches.  See jobs.

b.    Do end of year accounts and sent to auditor. In hand

c.    Set date for AGM in April and put in Parish Mag for Feb and March - 9 April.

d.    Check fire extinguishers                                                                                  Action DP

Any Other Business

35. Mendip had written re designating the rec as a Local Green Spaces.  Done.

36. Coleford PC “Pump Track Marathon” on Sat 13 Jan.  It was agreed to leave the changing room end open and give the key to the bar area to their leader for supervised access only.

Date of next meeting Mon 12 Feb at 7.30 at the Bell