LEIGH ON MENDIP RECREATION FIELD MANAGEMENT COMMITTEE

MINUTES OF MEETING

DATE: 12 May 2005††† ††††††††††† Commenced: 8.00pm†††††††††††

Present:

Vicky Higgins

 

Chair Elected

 

Steve Anderson

 

Parish Council

 

David Pattison

 

Secretary Elected

 

Caroline Peat

 

Treasurer Elected

 

Steve Willis

 

Cricket Club

..................................................................................................................

1)      Apologies for Absence:. Dave Mears

2)      Previous Minutes: Minutes for meeting5 Apr 05 were agreed and signed.

3)      Football Club:Jimís team have played their last game, 10 Apr, and have agreed to play again next season at the same price, £35.

4)      Cricket Club:The centenary is planned for 17 to 21 July.Youngsters have been using the field for golf practice which is potentially dangerous, damages the field (including the wicket) especially as divots are not being replaced.It was agreed to approach them to seek reasonable behaviour†††††††.†††††††††††††††††††††† ††††††††††††††††††††††† ††††††††††††††††††††††† ††††††††††† ††††† ACTION VH

5)      Cricket Social Club: Electrical equipment has been tested and labelled.

JOBS

6)      Grounds Maintenance:. Two broken tree branches to be dealt with. One at entrance too high for JR/AR and one on fence line by VH.††††††††††††††††† ††††††††††††††††††††††† ††††† ††††††††††† †††ACTION:?/VH

7)      Vandalism Another broken window. The CPSO, Paul Emery, had been told and has been keeping an eye on the rec.

8)      Spoil Heap: SA has asked Alan Bristow if he could turn it into a bank next to the hedge. No reply yet.

9)      PlaygroundGate needs realignment to remove finger trap.May need concrete to posts (post mix??) †††††††††††† ††††††††††††††††††††††† ††††††††††††††††††††††† ††††††††††††††††††††††† †††ACTION: DP

10)  Electrics: Emergency lighting test procedure to be done at each meeting. Done.†† ACTION: ALL

11)  Concrete ends to Benches: Still a few around the ground. If anyone going to Coleford tip, please take one with you.††††††††† ††††††††††††††††††††††† ††††††††††††††††††††††† ††††††††††† †††† ACTION: ALL

12)  Car Park: New notice and letter for car park.VH had drafted, suggested changes agreed. ††††††††††† ††††††††††† ††††††††††† ††††††††††††††††††††††† ††††††††††††††††††††††† ††††††††††††††††††††††† ††††††††ACTION VH

13)  Gas Check propane cylinders and order replacements as necessary (get rid of empties at same time or you will get lumbered!).†††††† ††††††††††††††††††††††† ††††††††††††††††††††††† ††††† ACTION DP

14)  Benches††† DP to get Teak oil from J&A.VH, DP, CP agreed to help apply,†††††††††††††† †††††

15)  Swings††††† The safe landing area does not require topping up with bark peal.

AWARDS FOR ALL

16)  Water Heater:One pair of quotes had been received, next expected this week.

With CH - †††††† ††††††††††† £4553

Without CH††††† ††††††††††† £1868 (but with same boiler, so could add CH later)

Cricket / Social could not afford the difference.May have to add CH later.

17)  Ramps: Available in stock. It was agreed to wait until the heater was finished ACTION VH

18)  Toilet Works: It was agreed to wait until the heating was finished.†††† ††††† ACTION VH

19)  Financial Report :- See attached.CP had investigated alternative accounts, and not found one which was much better.It was agreed not to change. We need to change signatories for bank account.†† ††††††††††††††††††††††† ††††††††††††††††††††††† ††††††††††††††††††††††† ††††† ††††† ACTION CP

20)  .DP had drafted report to Annual Parish Meeting

21)  SA and VH had discussed the lease and were happy with minor amendments.††††† ACTION VH/SA

FUND RAISING:

22)  The Bonus Club winners for May were Des & Wendy Worley and Jeff & Gill Casey.

23)  Car Treasure Hunt followed by BBQ.Date set for Sunday afternoon 14 Aug @ 1430.

Set Route†††††††† ††††††††††††††††††††††† ††††††††††††††††††††††† ††††††††††† ††††††††††† ACTION VH/her Dad

Magazine article and pass to Chris for website ††††††††††† ACTION: DP

BBQ††††††††††††††† ††††††††††† ††††††††††† ††††††††††††††††††††††† ††††††††††† ††††††††††† ACTION: DP

24)  Asbestos Act (May 2004)Holes above ceiling tiles should be sealed. DP thought he could use his excess expanded foam.††††††††††††††† ††††††††††††††††††††††† ††††††††††† ††††† ACTION: DP

ANY OTHER BUSINESS:

25)  Safety Inspection & Report: VH completed each week in Apr††††† .†††† ††††† ACTION: VH

26)  Wicksteed will carry out the annual inspection in May†† †††††††††††

27)  Report for Parish Mag†††††† ††††††††††††††††††††††† ††††††††††††††††††††††† ††††† ACTION: DP

28)  Alarm Testing: JR had written to LJH confirming their sponsorship of this in November 2005.

29)  Grants: Grant from Gloria Caywood.Try again next year?

30)           Date of next MEETING††††† : 8.00pm Wed 15 June 2005

Distribution:††††††††††† Parish Council ††††††††††† ††††††††††† ††††††††††† Vicky Higgins (Chair)

Caroline Peat (Treasurer/WI) ††††††††††† David Mears (Elected)

Steve Willis (Cricket Social)††††††††††† Steve Anderson (Parish Council)

David Pattison (Secretary†††††† ††††††††††† Jan & Anne Robson (honorary helpers!)

 

-------------------------------------------------------------Chairman

 

------------------------------------------------------------Treasurer


 

Financial Report as at

18/05/2005

 

 

 

 

 

 

Balancesb/fwd

05/04/2005

£

£

Current Account

 

2,534.89

 

Building Society

 

908.94

 

Cash

 

106.38

3,550.21

 

 

 

 

Receipts

 

 

 

Insurance cont from Fair

 

50.00

 

Awards for All grant

 

3,150.00

 

Football Fee

 

35.00

 

 

 

 

 

 

 

 

3,235.00

 

 

 

 

Expenditure

 

 

 

Security Light

 

8.99

 

Bonus Club Draw(May)

 

40.00

 

Glass for vandalised window

 

43.33

 

 

 

 

 

 

 

 

92.32

 

 

 

6,692.89

 

 

 

 

Balances c/fwd

18/05/2005

 

 

Current Account

 

5,734.89

 

Building Society

 

908.94

 

Cash

 

49.06

6,692.89

 

 

 

 

Ring fenced money:

 

 

 

Bonus Club Draw

 

240.00

 

Award for All work

 

3,150.00

 

 

 

 

3,390.00