LEIGH ON MENDIP RECREATION FIELD MANAGEMENT COMMITTEE

MINUTES OF MEETING

DATE: 15 June 2005††† †††††††† Commenced: 8.00pm

Present:††††††††† Vicky Higgins†††††††††††††††††††††††††††††††††††† Chair Elected

Steve Anderson††††††††††††††††††††††††††††††††††††††††††††† Parish Council

David Pattison††††††††††††††††††††††††††††††††††††††††††††††† Secretary Elected

Caroline Peat†††††††††††††††††††††††††††††††††††††††††††††††† Treasurer Elected

Dave Mears††††††††††††††††††††††††††††††††††††††††††††††††††

..................................................................................................................

1)      Apologies for Absence:. Steve Willis

2)      Previous Minutes: Minutes for meeting12 May 05 were agreed and signed.

3)      Football Club:Jimís team have booked to play again next season at £35.

4)      Cricket Club:The youngsters using the field for golf practice have not been seen.VH will approach them to seek reasonable behaviour when she sees them††††††††††††††††††††††† †††††††ACTION VH

5)      Cricket Social Club:.

JOBS

6)      Grounds Maintenance:. Two broken tree branches to be dealt with. One at entrance too high forJR/AR and one on fence line by VH.††††††††††††††††††††††††††† ††††††††††††††††††††††† ††††††††††††††† ACTION:VH

7)      VandalismA collection of items from local gardens had been found in the playground and reclaimed.

8)      Spoil Heap: It was agreed to try Eddie Gould.††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††† ACTION:VH

9)      PlaygroundGate needs realignment to remove finger trap.May need concrete to posts (post mix from Focus??) or reversing.†††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††††††††††††††† †††††††ACTION: DP

Wicksteed did carry out the annual inspection. The report was reviewed.There were no urgent or serious items.It was agreed to remove the perspex in the signs, add the emergency number to the notices, and organise a tidy up to deal with other items (including clearing around car park hedge) ††††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† †††††††ACTION: DP

10)  Electrics: Emergency lighting test procedure to be done at each meeting. Done.††† ACTION: ALL

11)  Concrete ends to Old Benches: Removed by SA WELL DONE.

12)  Car Park: New notice and letter.VH had sent a letter to residents, with no response.The wording of a notice was agreed.†††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††† ††††††† ACTION VH

13)  Gas Check propane cylinders.†† VH had done and will change soon ††††††††††††††††††††† †††††††††ACTION VH

14)  Benches††† DP to get Teak oil from J&A.VH, DP, CP DM agreed to help apply,†††††††††

AWARDS FOR ALL

15)  Water Heater:Three quotes had been received, and the cheapest selected Ė Chris White.It was agreed to ask Jan Robson to oversee the work (he had offered), and to go ahead before the other work to the toilets, and without central heating.††††††††††††††††††††††††††††††††† ††††††††††††††††††††††††††††††††††† †††† ACTION VH

SW had asked for breakdown of costs†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† †††† ACTION: DP

16)  Ramps: Available in stock. It was agreed to wait until the heater was finished††††††† ACTION VH

17)  Toilet Works: It was agreed to wait until the heating was finished.††††††††††††† ††††† ACTION VH

18)  Financial Report :-See attached†††

19)  .Annual Parish MeetingThe case put by VH had gained public support, and the PC had agreed to consider contributing 5p per house per week to help with the insurance.

20)  The Lease VH/SA to incorporate the changes agreed.CP to review the amended version.††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††††††††††††††† ††††† ACTION VH/SA/CP

FUND RAISING:

21)  The Bonus Club winners for June were Nick Crispin and Jan and Ty Schlecter.

22)  Car Treasure Hunt followed by BBQ.Date set for Sunday afternoon 14 Aug @ 1430.

Set Route†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ACTION VH/her Dad

Magazine article and pass to Chris for website†††††††††††††† ACTION: DP (now done)

BBQ††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ACTION: DP

23)  Asbestos Act (May 2004)Holes above ceiling tiles should be sealed. DP thought he could use his excess expanded foam.††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††††††††††††††† ACTION: DP

ANY OTHER BUSINESS:

24)  Safety Inspection: VH completed each week in May.†††††††††††††††††††††††††††††††††††††††††† ACTION: VH

25)  Report for Parish Mag†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ACTION: DP

26)  Alarm Testing: JR had written to LJH confirming their sponsorship of this in November 2005.

27)  Grants: Grant from Gloria Caywood.Try again next year?

28)  SA reported that new opportunities existed to develop the services provided by the rec for young people.

Mobile Skate Board park CP to enquire for more details

Funding is available to ward off anti social behaviour

Football teams were being set up in some local villages (Coleford, Holcombe, Kilmersdon).

29)           Date of next MEETING†††††† : 8.00pm Wed 20 July 2005

Distribution:†† Parish Council †††††††††††††††††††††††† Vicky Higgins (Chair)

Caroline Peat (Treasurer/WI)††††††††††††††† David Mears (Elected)

Steve Willis (Cricket Social)†††††††††††††††† Steve Anderson (Parish Council)

David Pattison (Secretary†††††††††††††††††††† Jan & Anne Robson (honorary helpers!)

 

-------------------------------------------------------------Chairman

 

------------------------------------------------------------Treasurer

 

 

Financial Report as at

16/06/05

 

 

 

 

 

 

 

Balancesb/fwd

18/05/05

 

 

 

Current Account

 

£††† 5,734.89

 

 

Building Society

 

£†††††† 908.94

 

 

Cash

 

£††††††††† 49.06

£†††† 6,692.89

 

 

 

 

 

Receipts

 

 

 

 

Boat Storage

 

£††††††††† 40.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

£††††††††† 40.00

 

 

 

 

 

Expenditure

 

 

 

 

Mower tyre

 

£††††††††† 16.45

 

 

Wicksteed Inspection

£††††††††† 47.00

 

 

Glass for vandalised window

£††††††††† 43.24

 

 

 

 

 

 

 

 

 

 

£††††††† 106.69

 

 

 

 

£†††† 6,626.20

 

 

 

 

 

Balances c/fwd

16/06/05

 

 

 

Current Account

 

£††† 5,687.89

 

 

Building Society

 

£†††††† 908.94

 

 

Cash

 

£†††††††† 29.37

£†††† 6,626.20

 

 

 

 

 

Ring fenced money:

 

 

 

 

Bonus Club Draw

 

£†††††† 240.00

 

 

Award for All work

£††† 3,150.00

 

 

 

 

 

£†††† 3,390.00