LEIGH ON MENDIP RECREATION FIELD MANAGEMENT COMMITTEE

MINUTES OF MEETING

DATE: 20 July 2005 Commenced: 8.00pm

Present: Vicky Higgins Chair Elected

David Pattison Secretary Elected

Caroline Peat Treasurer Elected

..................................................................................................................

1)      Apologies for Absence:. Steve Willis, Steve Anderson, Dave Mears

2)      Previous Minutes: Minutes for meeting 15 June 05 were agreed and signed.

3)      Football Club:

4)      Cricket Club: VH has asked the youngsters using the field for golf practice to replace divots and avoid the square; they agreed.

5)      Cricket Social Club:.

JOBS

6)      Grounds Maintenance:. Two broken tree branches to be dealt with. One at entrance too high for JR/AR and one on fence line by VH. ACTION:VH

7)      Asbestos Act (May 2004) Holes above ceiling tiles should be sealed. DP thought he could use his excess expanded foam. ACTION: DP

8)      Vandalism Kids had been churning up the field with vehicles. It was decided to install security posts instead of the sleepers. DP to investigate prices, and buy one if less than 200. ACTION: DP

9)      Spoil Heap: VH to try Eddie Gould. ACTION:VH

10)  Playground Gate needs realignment to remove finger trap. May need concrete to posts (post mix from Focus??) or reversing. ACTION: DP

DP to remove the perspex in the signs, add the emergency number to the notices, and organise a tidy up to deal with other items (including clearing around car park hedge) ACTION: DP

11)  Electrics: Emergency lighting test procedure to be done at each meeting. Missed. ACTION: ALL

12)  Car Park: New notice. A notice has been written but not put up yet. ACTION VH

13)  Gas Propane cylinders. VH had arranged for them to be changed.

14)  Benches DP to get Teak oil from J&A. VH, DP, CP DM to help apply,

AWARDS FOR ALL

15)  Water Heater: Chris White has agreed to do the work end Aug / early Sept. JR to oversee. VH will keep cricket informed. . ACTION VH

16)  Ramps: Available in stock. It was agreed to wait until the heater was finished ACTION VH

17)  Toilet Works: It was agreed to wait until the heating was finished. DP to ask Richard Dunn if he is interested in doing it. ACTION DP

18)  Financial Report :-See attached.

19)  The Lease DP to review the amended version. ACTION VH/SA/CP

FUND RAISING:

20)  The Bonus Club winners for June were Patricia Simpson and Margaret & Alan Nicklin.

21)  Car Treasure Hunt followed by BBQ. Date set for Sunday afternoon 14 Aug @ 1430. Price 4.50 per adult.

VH to persuade SW to run a cash bar. ACTION: VH

Cup & prizes ACTION: VH

Set Route done byVH/her Dad

125 fliers ACTION: DP to make, VH to distribute

BBQ ACTION: CP to buy food, etc, & get a float

DP to check charcoal/lighter fluid & get wine for prizes

22)  It was agreed to arrange a race night later in the year, to raise money for tiling the slide area.

ANY OTHER BUSINESS:

23)  Safety Inspection: VH completed each week in June. ACTION: VH

24)  Report for Parish Mag ACTION: DP

25)  Alarm Testing: JR had written to LJH confirming their sponsorship of this in November 2005.

26)  Grants: Grant from Gloria Caywood. Try again next year?

27)  Mobile Skate Board park - does not actually exist!

28)  VH to check insurance renewal date. ACTION: VH

29)           Date of next MEETING : 8.00pm Wed 7 Sept 2005

Distribution: Parish Council Vicky Higgins (Chair)

Caroline Peat (Treasurer/WI) David Mears (Elected)

Steve Willis (Cricket Social) Steve Anderson (Parish Council)

David Pattison (Secretary Jan & Anne Robson (honorary helpers!)

 

------------------------------------------------------------- Chairman

 

------------------------------------------------------------ Treasurer

 


Financial Report as at 20/07/2005

 

 

 

 

 

 

 

 

 

 

 

Balances b/fwd

 

16/06/2005

 

 

 

Current Account

 

5,687.89

 

 

Building Society

 

908.94

 

 

Cash

 

29.37

6,626.20

 

 

 

 

 

Receipts

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Expenditure

 

 

 

 

 

Bonus Club Draw Jun/Jul

 

80.00

 

 

Gas Cylinders

 

60.48

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

140.48

 

 

 

 

6,485.72

 

 

 

 

 

Balances c/fwd

 

20/07/2005

 

 

 

Current Account

 

5,567.41

 

 

Building Society

 

908.94

 

 

Cash

 

9.37

6,485.72

 

 

 

 

 

Ring fenced money:

 

 

 

 

 

Bonus Club Draw

 

160.00

 

 

Award for All work

 

3,150.00

 

 

 

 

 

3,310.00