LEIGH ON MENDIP RECREATION FIELD MANAGEMENT COMMITTEE

MINUTES OF MEETING

DATE: 8 Jan 2008        Commenced: 7.30pm

Present:          Vicky Higgins, David Pattison, Caroline Harris, Rose Martin

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1)      Apologies for Absence:

2)      Minutes of last meeting The meeting was called to discuss the strategy for the future of the CAP project, and no other business was conducted.  It was agreed that the decision would be made with the CAP sub-committee on the following evening, when all would be present.

WAY AHEAD FOR THE BUILDING

3)      Four options were identified and discussed, now that the Big Lottery bid has been lost:

a)      DO NOTHING 

i                       Existing jobs would be finished off,

ii                     The ALC would continue as now,

iii                    RFMC would continue as it had before the CAP project started.

b)      IMPROVE THE EXISTING BUILDING 

i                       New roof, with insulation

ii                     Insulate walls

iii                    New windows (double glazed?)

iv                   Upgrade electrical systems (lighting, power sockets)

v                     Install central heating system run by existing boiler.

c)      GRAHAM’S

i                       A sheet was handed out showing a 3 phase approach which would replace the southern end of the building with a slightly larger modern wooden building, and re-roof the whole building.

d)      GRAHAM’S ALTERNATE

i                       As III but the existing lounge/bar/kitchen would be upgraded rather than rebuilt, with insulation etc, and a new roof throughout, and changing the order to do phase 3 earlier.

4)      The committee discussed the issues involved and agreed that:

a)      In order to be sure that we do not embark on a completely wrong path, we need a proper survey of the existing building, including understanding the possible options for insulating it, especially the walls.

b)      There was a general preference for upgrading the existing building, if it is feasible, rather than replacing it with one of a similar size, because an upgrade has less environmental impact, and should be cheaper.

c)      The ALC is very valuable to the community and should be maintained.

WAY AHEAD FOR THE COMMITTEE

5)      The possibility of the CAP subcommittee being merged into the RFMC was discussed. Advantages were

a)      Increases the size of the RFMC, which is usually only just quorate.

b)      Reduces confusion  and duplication.

c)      Reduces meetings.