LEIGH ON MENDIP
RECREATION FIELD MANAGEMENT COMMITTEE
MINUTES OF MEETING
DATE: 16 July 2008
Higgins, David Pattison, Rose
Martin, Julian Back, Barry Gould
1) Apologies for Absence: Trevor
2) Minutes of last meeting
The 2 June 2008 minutes were approved as
accurate and signed.
had e-mailed copies of 4 Policy Documents, the charity scheme, the last
report, the 2007 accounts and the minutes of the AGM to BG and TW, as
completed the Register of Members. TW
to do so at the next meeting.
COMMUNITY ACTIVITY PROJECT
4) VH to
get the booking diary from CH
5) Youth Club.
£800 had been bid for and won.
It is on its way via the Parish Council.
RM to get catalogues to select what to buy. VH
is currently running a cash float of a few pounds, receiving Youth Club
and buying supplies. It
was agreed that
this was appropriate, and that she should keep account of the money and
any surplus to the treasurer quarterly.
6) Licence The Social
Club saw no problem with changing to a
full licence, but details of how the bar would be run would have to be
resolved. Since we
would want it only for events, this was
not seen as a problem.
7) Roof No reply had
been received from the Somerset Aggregates Sustainability Levy. DP to enquire.
8) Insulating Walls.
It was agreed invite John Tolson of the Mendip
Volunteer Energy Action Group and Mike Wiscombe who is a Mendip
Energy Audit Advisor to come to the building and suggest a way forward. RM to arrange a date and
inform the rest of
9) Porch. It was
agreed not to pursue the porch until the relevant papers were received.
10) Awards For All scheme. RM
had acquired application forms for the and passed them to DP.
11) Marking Disabled bays.
DP to get paint.
12) New charging regime. It
was agreed to offer the pitch at £35 per
game if booked for 4 months (half a season)
and paid for in advance, or £40 otherwise.
Monies from games where the pitch was declared unfit by
the referee would
be credited to the next booking.
will need a VAT invoice
14) Next Season
No team had yet booked the pitch.
VH to contact F&D league.
merger of the Cricket Club, Social,Club and RFMC.
BG agreed to raise it at the AGMs of the CC
the above was pursued, a hiring agreement with the CC would not be
had attached flags to the orange rope round the pitch, but it had since
replaced by the CC.
18) Oiling Benches. DP & RM had
completed. Oil now
with VH. More oil
may be needed.
19) Easement Action now
20) Standing item – check jobs
SCC re marking out football pitch.
21) VAT. BG is
preparing the first return.
had had a handover from CH. We need to keep copies of
VAT invoices. Regulat
payments are to BT and PlusNet.
club have yet to pay their insurance contribution
interest account. On hold.
25) The Lease.
letter had been received from the revenue re the £200. Passed
solicitor. DP to
PC had mentioned the £1 annual rent.
to check it has been paid.
26) Bonus Club July
winners were Shelagh & Roy
Haywood and Emma & Phil Tomlinson.
needs to be confirmed for 18 Oct.
to be designed & printed
to be designed & printed
HEALTH AND SAFETY
28) H&S Policy.
Action list agreed.
29) Safety Inspection: VH
completed each week in June
30) Electrics: Emergency
lighting test procedure to be
done at each meeting. Done. ACTION:
31) Review Accident Book at each
meeting Done. Nil
32) Hazard Assessment
First phase of assessment done.
To be completed and written up. VH & RM agreed to
33) Fire Fire Safety
handbook with DP for review.
PC had enquired about the safety / insurance cover of equipment kept in
was confirmed that RFMC
insurance and Hazard Assessment covered our equipment in our buildings,
the cricket club shed or the equipment in it.
ANY OTHER BUSINESS:
35) Report for Parish Mag (Bonus Club).
36) Date of next meeting:
August at the clubhouse at 7.30 pm.