LEIGH ON MENDIP RECREATION FIELD MANAGEMENT COMMITTEE

 

MINUTES OF ANNUAL GENERAL MEETING

 

DATE: 15th February 2006   .            Commenced: 8.15pm            Concluded: 8.45pm

 

Present:            Vicky Higgins                                               Chair

Steve Anderson                                            Parish Council

                        Dave Mears                                                 Elected

David Pattison                                              Secretary            Elected

                        Jan Robson                                                           Member of the Public

                        Anne Robson                                                           Member of the Public

 

1.00Apologies for Absence:  Caroline Peat, Treasurer

 

2.00 Previous Minutes:  The minutes of meeting held on 10 Feb 2005 were agreed to be an accurate record and were signed by the Chairman and Secretary.

 

3.00 Matters Arising from Previous Minutes:  There were no matters arising.

 

4.00 Chairman’s Report:

 

Legal Status: The Charity is established by Trust Deed dated 28 April 1980 whereby leasehold land of the recreation field and its pavilion are subject of a 21 year lease set up by Leigh-on-Mendip Parish Council on the one part and Oliver Reginald Moore and another for the other part.

The Charity Commission No is 279013-R.

 

Objects, Policies and Organisation: The Trust/Management Committee is established to manage the recreation field, its buildings and features for the benefit of the inhabitants of Leigh on Mendip without distinction of political, religious or other opinions with the object of improving the quality of life for the inhabitants.

The ground and its buildings are available for hire by any individual or organisation and it is intended that the charges be sufficient to meet the ordinary expenditure incurred in providing the facilities. Specific appeals, fund raising and grants fund significant improvements.

The Management Committee is elected or appointed on an annual basis, with officers being elected from the membership of the committee. The annual general meeting is usually held in January or February.

 

REVIEW OF THE YEAR

 

Club House:  There have been significant works to the clubhouse in addition to essential repairs. The water heater has been replaced, the ladies toilet has been converted to a toilet for all users including the disabled and completely redecorated, and disabled access to the club has been provided.  Thanks to Steve Anderson, who laboured under the tender supervision of Richard Dunn to reduce the cost.  The heater has been sized to run central heating which the Cricket Social Club may provide.

 

 

 

Field:  The annual agreement with Somerset County Council for grass cutting and marking out of the soccer pitch free to the village continues. It has been noted that the agreement form did not materialise this year. SCC were considering issuing the agreement by e mail but nothing has happened so far. The agreement normally emerges about September time.

 

The main event of the year is the Leigh on Mendip Country Fair, which is becoming a significant contributor to our income. This year it is to be held on 17th June.

 

Most of the benches have been treated with teak oil during the summertime.

 

Upkeep of the field is constant.  Thanks to Vicky Higgins for her work with her trusty strimmer. The hedge has recently been cut, thanks to Alan Bristow, to Gerald Jeanes for sponsorship and to Jan and Marg for helping to clear up. We would still like to see more folks helping and using the mower.

 

Insurance cover was renewed in September, at a slightly reduced cost. The Parish Council have agreed to raise their precept to cover some funding for the field, and have indicated that they will help with a donation again this year.

 

There continues to be some annoying vandalism on the field and buildings, caused by a small group of youths, who have been talked to regularly, with no effect.

 

Playground:  The annual safety check on the Playground gave a good report and small work items have been done. The committee hopes to replace the bark peal chippings and tiles with a soft tarmac this year.

Dave Jarvis continues to dig the bark chippings and Kevin McLoud sponsors his payment.

 

Fund Raising:  The two bonus clubs draw based on the National Lottery bonus ball continue, thanks to Jan and Anne Robson.  The Burns Night supper was an even bigger success than usual, with 70 revellers, thanks to all committee members partners and friends.  As previously stated the Fete also provides funds.  Graham has been very successful in gaining grants, including an Awards for All Grant of £3150 for the heater, toilet and access work.

 

Outside Lettings: The outside lettings of the ground, clubhouse and facilities have been the cricket, football and social club. We have a regular adult Football team this year. Frome Town Boys use the pitch on Sunday afternoons.  The Field was used by the School for their Sports Day and a wonderful day was had by all.

 

Managing Committee Membership:  The members of the committee throughout the year and their appropriate appointing body were:

 

Vicky Higgins               Chairman Elected                   

Caroline Peat                Treasurer/W.I.

Steve Willis                  Cricket/Cricket Social Club    

Steve Anderson            Parish Council

David Mears                Elected

David Pattison              Secretary, Elected

 

5.00 Treasurer’s Report

CP had presented the attached accounts for 2005, which had been audited by Richard Blunden.  SA queried why so much money was left in the bank account, rather than the building society.  It was agreed to address the issue when the treasurer was present.

 

6.00 Election of Committee Members  In the constitution, the elected members resign at the AGM and five people are required to fill these positions, re-election is allowed.

 

The chairman would like to thank all the committee and other committed friends for their continuing support and hard work this year.

 

DP proposed that DM, VH & CP continue as Committee Members and this was seconded by SA.

 

VH proposed that DP be re-elected and this was seconded by SA.

 

DP then proposed that VH be Chair of the Committee and this was seconded by DM.

 

VH proposed that DP be Secretary and this was seconded by SA. 

 

VH proposed that CP be Treasurer and this was seconded by DP. 

 

7.0              Close of Meeting: It was again minuted that the Cricket Club/Cricket Social representative attended rarely and only in the summer.

 

8.00 Distribution:  

Parish Council 

Steve Willis (Cricket/Social)

Vicky Higgins (Chair)                        

Caroline Peat (Treasurer)                              

Steve Anderson (Parish Council)                      

Dave Mears (Elected)                                             

David Pattison (Secretary)

 

 

-------------------------------------------------------------------------Chairman

 

 

-------------------------------------------------------------------------Secretary


LEIGH ON MENDIP RECREATION FIELD MANAGEMENT COMMITTEE

 

Chairman: Vicky Higgins, Fox Hollow, Leigh Street, Leigh on Mendip            01373 812 087

Secretary: David Pattison,  Church Cottage, Leigh Street, Leigh on Mendip                         812 570

Treasurer: Caroline Peat, The Dovecote, Leigh Street, Leigh on Mendip                        812 889

 

Charity Number:            279013            Leigh on Mendip Playing Field

 

RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDING 31.12.05

 

Balances brought forward 1.1.05:

                        Lloyds Bank                        2326.07

                        Stroud & Swindon Bldg Soc.                        908.94

                        Cash                        77.06                        £3312.07

Receipts:

General:

Football match fees 2005 Adult teams                        395.00

                            Frome Town Boys                        300.00

Cricket Club subscription 2005                        150.00

Building Society Interest            10.81

Awards for All Grant                                       3150.00

Boat Parking Fee                                          130.00

Village Fete Insurance Contribution (2005)                        50.00                        4185.81

 

Fundraising:

Bonus Club Draw                                       1000.00

Burns Night 22.01.05                                  656.78

Car Treasure Hunt & BBQ                        144.50

Village Fair profit share 2005                        450.00                        2251.28

                                                                        9749.16

Payments:

General:

Maintenance & Expenses                        337.46

Insurance                                745.15

Shower water heater (Awards for All grant)                        2334.08

Playground Inspection                               47.00                        (3463.69)

 

Fundraising Costs:

Bonus Club Draw                        (Profit £500.00)                        500.00

Car Treasure Hunt                        (Profit £125.24)                        19.26

Burns Night                        (Profit £348.11)                        308.67                        (827.93)

                                                                        (4291.62)

 

                                                                              £5457.54

Balances carried forward 31.12.05:

                        Lloyds Bank                        4428.18          

                        Stroud & Swindon Bldg Soc.                        919.75

                        Cash                        109.61                        £5457.54

Presented to Annual General Meeting dated 15.02.06 and agreed:

Signed Chairman:……………………………………..                        date:………………….

Signed Treasurer:……………………………………..                        date:………………….

Auditors Statement:………………………………………………………………………………………………

Signed Auditor:……………………………………………………………….                        date:……………………

Name and Address of Auditor:…………………………………………………………………………